About us

Advanced Counseling of Bozeman is a small business in Bozeman, MT. We are professional, agile and professional.

Our work environment includes:

• Modern office setting
• Food provided
• Modern office setting
• Growth opportunities
• Wellness programs

**Executive Administrative Assistant**

**Job Summary:**

Join our dynamic team at Advanced Counseling of Bozeman as an Executive Administrative Assistant. We are a leading company in the industry, dedicated to improving mental health in our community and with our clients.

**Responsibilities:**

- Provide high-level administrative support to psychotherapists, including managing calendars, scheduling meetings, and making training and travel arrangements.

- Call back prospective clients and provide excellent customer service.

- Assist in preparing reports, presentations, and correspondence for meetings.

- Maintain organized filing systems, both physical and digital, to ensure efficient document management.

- Coordinate and oversee special projects as assigned by the owner and other staff.

- Handle incoming and outgoing communications.

- Perform general office tasks such as data entry, proofreading documents, and front desk duties.

**Skills:**

-Extreme attention to detail with the ability to manage multiple tracking systems at a time.

-Knowledge of HIPAA and the importance of confidentiality and discretion

- Proficient in Microsoft Office suite (Word, Excel, PowerPoint).

- Strong organizational skills with the ability to prioritize tasks effectively.

- Excellent communication skills, both written and verbal.

- Experience in project coordination and multitasking.

- Customer service-oriented with a professional, friendly and welcoming demeanor.

**Preferred Skills/Experience:**

- Previous experience as an executive assistant or in a similar role.

- Knowledge of proofreading techniques and attention to detail.

- Ability to handle sensitive information with confidentiality.

- Experience with data entry and maintaining databases.

At Advanced Counseling of Bozeman, we offer a competitive salary commensurate with experience. Our benefits package includes health insurance for those working over 20 hours per week, flexible work hours, professional development opportunities, and a supportive work environment.

Advanced Counseling of Bozeman is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Type: Part-time

Pay: $22.00 - $27.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Bozeman, MT (Required)

Ability to Relocate:

• Bozeman, MT: Relocate before starting work (Required)

Work Location: In person