HR Administrative Assistant

Advanced Solutions International is a global software company focused on helping not-for-profits and membership organizations grow revenue, reduce expenses, improve performance, and engage and serve members and donors through innovative software solutions. Our portfolio of products includes the iMIS Engagement Management System, TopClass Learning Management System, OpenWater Application and Review, and Clowder Mobile. Together, we help our clients achieve great things.

About our position

We’re looking for an HR Administrative Assistant to play a key role on our global HR team, helping us to hire, support, engage, and retain our talented staff around the world. This role will perform routine administrative tasks that contribute to our recruiting, onboarding, engagement, retention, and professional development and training efforts. This role requires strong organizational skills, and the ability to manage multiple simultaneous projects while delivering a “high touch” level of support and service in a timely and professional manner.

What you’ll be doing

• Maintaining accurate and up-to-date HR files, records, and documentation, including entering and managing employee information in our HR Information System (ADP Workforce Now) and other systems, ensuring all information is accurate and up-to-date, and running reports on employee data to inform HR strategy.
• Answering routine questions from applicants and employees relative to standard policies, benefits, hiring processes, etc., and referring more complex questions to appropriate HR or Legal staff or management.
• Maintaining the integrity and confidentiality of HR and corporate files and records, and performing periodic audits to ensure that all required documents are collected and filed appropriately.
• Completing routine tasks required to support various HR and corporate programs, including assisting with employee benefits administration and supporting the annual performance management process and compensation review.
• Tracking and documenting compliance with employee training and continuing education requirements.
• Creating, distributing, and publishing our bi-monthly employee electronic newsletter.
• Planning and executing (remotely as necessary) global employee engagement events such as company-wide virtual meetings, employee recognition events, happy hours, and holiday parties.
• Assisting with recruiting and new hire onboarding by conducting screening interviews, reference and background checks, and other tasks as assigned or needed.
• Performing general administrative tasks such as tracking expenses, submitting invoices, handling mail and deliveries, and coordinating with vendors.
Performing other duties and job responsibilities as may be assigned from time to time.

What we want you to have

• Bachelor’s degree in Business, Human Resources, or related field
• 3 years of relevant experience in an HR department or other similar role.
• Excellent interpersonal skills, with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Strong communication (both verbal and written) skills
• Extremely organized and detail-oriented with the ability to prioritize tasks and track assignments effectively.
• Ability to manage tight deadlines and manage multiple projects simultaneously in a fast-paced, results-oriented environment
• Ability to work independently as well as collaboratively as part of a team
• Proficiency in Microsoft applications, including Word, Outlook, PowerPoint, and Excel
Familiarity with ADP Workforce Now or other HRIS tools

What we offer
ASI has been operating for more than 30 years and has perfected the employee-first culture with a fun, friendly, and casual work environment. We encourage new ideas, fresh perspectives, and positive attitudes and offer the following employee benefits:

Join our team and positively impact thousands of ASI customers around the world!
www.advsol.com/careers