Position Overview

The Accounting Specialist position will be responsible for a variety of accounting functions, including accounts receivable, collections, and general accounting assistance. The Accounting Specialist will play a crucial role in ensuring accurate financial transactions and timely collection, contributing to the overall success of the finance department. This person will be assisting in day-to-day accounting processes as well as the month end financial close, interim audits, and ad hoc projects.

Key Responsibilities/Essential Duties

• Manage accounts receivable processes, including invoicing, posting payments, and reconciling accounts.
• Follow up on overdue accounts and initiate collections procedures to ensure timely payment.
• Communicate with clients regarding billing inquiries, payment arrangements, and account discrepancies.
• Evaluate the creditworthiness of potential customers by analyzing financial information, credit reports, and payment histories.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Develop and implement credit policies and procedures to minimize credit risk and ensure compliance with company guidelines and regulatory requirements.
• Reconcile and prepare journal entries daily for cash and bank statement activity.
• Prepare journal entries and maintain general ledger accounts.
• Assist with month-end close and year-end close processes.
• Assist in preparing financial reports and analysis as needed.
• Help with gathering information for audits and tax preparation.
• Performs other related office duties as assigned.

Knowledge/Skills Requirements

• Strong analytical and problem solving skills.
• Excellent attention to detail and organizational abilities.
• Must possess strong written and verbal skills to communicate technical subject matter.
• Ability to interact professionally with customers.
• Ability to maintain confidentiality of financial information.
• Ability to multi-task and balance priorities to meet deadlines.

Education and Experience

• High school diploma required
• Associate or Bachelors degree (Accounting or Finance preferred)
• 2-5 years of relevant accounting experience
• Experience with SX software a plus

Other Requirements

• Be able to provide valid documentation to provide proof of citizenship in accordance with I-9 document
• Display a professional and courteous attitude
• Report to work at the designated start time
• Willing to work overtime, nights and weekends when necessary
• Strictly adhere to safety requirements and procedures and comply with the Companys “Stop Work” policy
• Wear personal protective equipment (PPE) in designation operations and production areas as directed
• Have the willingness to work in a team environment and assist co-worker and Supervisor with other duties as required

Physical Requirements

• Ability to sit for extended periods while analyzing financial data, preparing reports, and completing tax filings.
• Proficiency in using computers, accounting software, and office equipment such as printers, scanners, and calculators.
• Clear vision to read small print on financial statements, contracts, and other documents.
• Ability to hear and communicate effectively in person, over the phone, and via email with clients, colleagues, and supervisors.
• Ability to manage multiple deadlines, handle complex financial issues, and work effectively under pressure.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

E-Verify

CERTEX USA, LLC, is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. CERTEX utilizes E-Verify.