Executive Office Manager

Sr Executive Assistant/ Office Manager– AdventHealth Medical Group Physician Administration

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Paid Days Off from Day One

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind, and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Monday - Friday

Shift: 8am-5pm

Location: 770 W Granada Blvd, Ormond Beach, FL 32174

The community you’ll be caring for:

• Join a team that provides exceptional patient-based care.
• Collaborative teams that work together for a common goal
• Compassionate and supportive leaders ensure work life balance for team members and providers without compromising patient care.

The role you’ll contribute:

• Manages, directs or coordinates administrative functions/services and clerical duties of the Executive Office to include direct management of calendars for CEO and COO and indirectly for CMO and CFO. Supervises and provides oversight of office staff, delegating projects or functions as deemed necessary, and assisting them in their roles when needed
• Responsible for the hiring process for department.Completes performance evaluations timely and is involved in employee counseling, coaching and termination per policy.Provides orientation for new employees and ensures compliance with department policy and procedure. Maintains high levels of employee engagement and job performance by providing recognition and opportunities for learning.
• Greets and assists patients, physicians, staff members, customers and telephone callers.Handles physician and/or patient/customer complaints in a confidential manner, investigates and/or refers to appropriate resource and/or department for resolution. Maintains good relationships with the employee body, physicians, administration and community at large
• Opens, sorts, reviews and routes incoming correspondence non-specific as to recipient and labeled directly to CEO. Establishes uniform correspondence procedures and style practices. Composes and types correspondence to routine inquiries communicating effectively in oral and written form.Keep all matters that come to the office moving forward, while insuring appropriate follow-through.
• Performs a wide variety of administrative reports and statements, which are confidential in nature and prepares correspondence in final form.Ensures correspondence, documents and reports, leaving the Executive Office, are professional in appearance
• Facilitates communication among senior management and directors engaging in a variety of contacts within and outside the Executive office in order to obtain or relay information, arrange meetings, etc. Often deals with individuals who are influential or important to the organization.
• Manages and prioritizes various projects with input from multiple resources and completes project details gathering data and other necessary information pertinent to projects

The value you’ll bring to the team:

This position requires an accomplished, driven, educated professional with extensive administrative experience. The individual in this role is personable, detail-oriented, and self-motivated, highly organized and able to effectively manage critical projects while delivering the highest quality possible. This position requires an adept multitasker who is able to quickly assess and prioritize projects, based on deadlines, complexity, process flow and person-hours required. This individual must possess writing skills, problem solving with effective solutions, and be a team player and motivator. The individual in this role handles multiple priorities in a fast-paced environment with frequent interruptions and heavy phone activity. Attends and prepares minutes for meetings, as assigned.

The expertise and experiences you’ll need to succeed:

Minimum qualifications:

• High School Diploma or General Education Degree (GED) equivalent

• Five years as an administrative secretary to Executive Level officers with a level of college training as stated above

Preferred experience:

• Five plus years of Executive Assistant experience
• Five plus years managing C-Suite Calendars
• Five plus years people management experience.
• Experience planning events in local market

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Medical Group East FL

Schedule: Full-time

Shift: 1 - Day

Req ID: 24041188

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.