Responsible for greeting patients upon arrival, relaying incoming telephone calls to the appropriate person, and performing assigned administrative responsibilities.Vitals, rooming, filing, confirming appointments. Light medical intake and occasional phone management. Manage patient communications and staff calendars. Convey a positive and professional image of the Care Center to the public.

Experience with eClinicalWorks (eCW) is Mandatory for this position

Position is Per Diem /Part Time 9:30am - 12:30pm, 1-3 days per week ( great for someone adding supplemental hours)

Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice doctors and specialists. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment.

Essential Functions:

-Answers incoming telephone calls on a multi-line telephone system in a professional manner.

-Schedule patient appointments.

-Transfers calls to the appropriate person and writes messages in accordance with approved telephone procedures.

-Greet patients and visitors as they enter the office and notify the appropriate person of the patient’s arrival.

-Confirm patient appointments.

-Document and notify Doctor when a patient cancels an appointment.

-Type correspondence and office memos as directed.

Transcribe general medical intake/ vital information regarding patient visits for medical reports.

Prepare and provide the Doctor’s patient files by pulling charts, filing charts, gathering paperwork, and printing daily appointment schedules.

Required Skills/Abilities:

Excellent customer service skills.

Effective verbal and written communication skills.

Demonstrate professionalism, confidentiality, and diplomacy and can serve a wide range of employees and patients.

Ability to establish and maintain effective working relationships with a diverse group of people at all levels of the organization.

Commitment to excellence and high standards

Detail oriented with strong follow-up initiative

Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Education and Experience:

-good communication skills

-organized

-Neat

 -Professional 

High School Diploma or Equivalent

Experience with Microsoft Office (Word, Excel, Outlook and PowerPoint).