Job Description : POSITION SUMMARY

This role will support the US Vyndamax Leadership team in all administrative areas. To include calendar management, T&E, meeting planning and support, budget, and coordination with other administrative assistants to meet the needs of the larger Vyndamax team.

POSITION RESPONSIBILITIES

Provide administrative support to the US Vyndamax Leadership Team, including complex calendar management, meeting room management, travel and expense report support.

Schedule and coordinate, 1 : 1s, department meetings, as needed some meeting management and logistics

Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.

Work closely with outside vendors, providing support when needed with meeting scheduling and office space.

Manage Purchase Order's through the Ariba, also working with budget coordinator in tracking payment of invoices as requested.

Support different marketing optional projects and initiatives as needed.

Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.

ORGANIZATIONAL RELATIONSHIPS

US Vyndamax Leadership Team

US Vyndamax Full Marketing Team

External Vendors

EDUCATION AND EXPERIENCE

2-3 years of work experience

TECHNICAL SKILLS REQUIREMENTS

1. Word

2. Excel (pivot, Vlookup)

3. Time Management

4. Outlook Calendar Management

5. Concur experience preferred

6. Budget experience preferred

PHYSICAL POSITION REQUIREMENTS

Sitting and standing

Hybrid in NYC HQ 3x per week

Interviews : Teams

Position Comments visible to Supplier :

Last updated : 2024-09-04