Job Description: POSITION SUMMARY:
Summarize the primary purpose & key accountabilities of the position, including scope of responsibility in 5-7 concise sentences. (It may be helpful to complete this section after you have finished the other sections of the document.
***'s Inflammation and Immunology Research Unit (I&I) in Cambridge, MA is seeking an Operations Coordinator to support the I&I Strategy and Operations Team through management of department procurement and contracting processes, vendor maintenance, operation activities, and compliance.
The I&I Operations Coordinator will partner with the I&I Senior Manager, Business Planning and other stakeholders in the I&I Research Unit and across *** to leverage their business experience, networking skills, and positive personal presence to ensure a productive, functional, well-organized, and vibrant workspace. Reports to the Senior Manager, Business Planning responsible for budget forecasting/maintenance, contracting, compliance, procurement, and culture.
POSITION RESPONSIBILITIES:
In order of importance, list the primary responsibilities critical to the performance of the position. Please include actual tasks and/or essential responsibilities that highlight accountability and level of judgment required.
" Oversees the Procure-to-Pay process (creating purchase orders, resolving invoice issues, and maintaining vendor details)
" Assists Senior Manager, Business Planning with agreement processing, including consulting and confidential disclosure agreements
" Aids colleagues with navigating *** systems for purchasing, contracting, and compliance
" Provides support to the Strategy & Operations Team, including administrative and operational tasks
ORGANIZATIONAL RELATIONSHIPS:
Provide the primary groups or key positions that this position will have interaction with as a regular part of the position responsibilities. Include any external interactions as appropriate.
" Inflammation & Immunology Research Unit Members
" I&I Senior Manager, Business Planning
" I&I Executive Director, Scientific Planning and Operations
" I&I Administrative Team
EDUCATION AND EXPERIENCE:
Indicate the formal education, certification or license(s) required and/or preferred. Include the minimum number of years of relevant experience required for the position (where legally permissible).
" Bachelor's degree in a relevant field
" 2 years of experience in a pharmaceutical/relevant industry
TECHNICAL SKILLS REQUIREMENTS:
Indicate the technical skills required and/or preferred, as applicable.
" Proficiency in Microsoft Office Suite
" Excellent written, oral, and interpersonal communication skills
" Preferred experience with *** systems and other software including Ariba, Concur, Engage Plus
PHYSICAL POSITION REQUIREMENTS:
Note the physical conditions in which work will be performed, if applicable to the position. Examples: Lifting, sitting, standing, walking, ability to travel, drive, unusual attendance requirements, weekend work or travel requirements, etc. Please include any hazardous materials or non-standard working environment the contractor will have exposure to which may require additional medical testing and/or apparatus fitting for OSHA compliance.
" Sitting for longer period of time
Hard Skills:
1. Communication (Verbal/Written)
2. Excel/Power Point
3. Project management exp.
Soft Skills:
1. Team Player.
2. Work in a fast environment with critical thinking.
3. Work independently.
Interview Process:
1st 1:1 Teams (Camera On)
2nd Panel Onsite
Onsite 3days a wk.
Position Comments visible to Supplier: Onsite 3days a wk.