The Hybrid Personal and Executive Assistant will provide comprehensive support to our CEO, managing both professional and personal tasks. This role requires a highly organized, proactive individual with exceptional communication skills and the ability to handle multiple responsibilities with discretion and efficiency. This is a hybrid position; we require the Personal Assistant to have the flexibility to come to our midtown New York City location as needed. Willingness to travel is also required.

Key responsibilities:

Personal Support:

• Assist the CEO with personal tasks such as scheduling personal appointments, managing household matters, and running errands.
• Coordinate personal travel arrangements and itineraries for the CEO.
• Manage personal correspondence and communications for the CEO.
• Coordinate with household staff and external service providers to ensure smooth operation of the CEO's personal affairs.
• Handle special projects and personal requests as needed.

Executive Support:

• Manage and maintain the CEO's schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Coordinate and attend meetings, take minutes, and follow up on action items.
• Conduct research and compile data to support the CEO's decision-making.
• Handle confidential information with integrity and discretion.

Experience and Skills:

• Minimum of 2 years of experience as an executive assistant or in a similar role.
• Residency in New York City with the ability to commute to midtown.
• Proactive problem-solving skills and the ability to work independently with minimal supervision.
• Exceptional organizational skills and the ability to multitask effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Flexibility to adapt to changing priorities and deadlines.
• Willingness to travel is also required.

Working Details:

• The expected salary range for candidates meeting the requirements of this position is $80,000 to $100,000. The actual pay will be at AI Digital’s sole discretion and determined by factors including but not limited to skills, qualifications, and experience.
• Remote-first culture (location: New York City)
• Paid Time Off (vacation, sick, personal and paid holidays)
• Opportunities for career development
• Staff events and activities
• 401(k) retirement savings plan

AI Digital provides equal in employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, ethnicity, citizenship status, or any other characteristic protected under any applicable federal, state, or local law. We support workplace diversity and believe strongly that it contributes to a broader collective perspective that consistently leads to better products and a better company.