Job Details

Flight Planning Specialist

Location: Remote Opportunity

Schedule: Full Time

About Universal 

Universal is a global community that supports professional business aviation. As a member of that community, your daily work touches upon world events, history-making initiatives, and the lives of people around the world. Our employees succeed through teamwork, commitment, integrity, and innovation. Working together, they both solve and prevent problems. They reduce risks that could impact our internal and external customers.

Together, we are Universal.

We care about our global community that touches more the 30 countries and thousands of people worldwide.

We care about regulations, and details, and the outcomes of our actions.

We know that through our care we help our clients achieve successful missions.

We are Universal.

We move organizations that then move the world.

Job Summary

Flight Planning Specialist is primarily responsible for providing computerized flight plans to Universal clients under occasional supervision of experienced flight planner. Specialist assists in the preparation and guidance of the flight and provides the crew with the essential information required for safety of flight. Ensure services are professionally arranged in a timely manner in accordance with all applicable policies, procedures, regulations and client preferences by collaborating closely with external providers, internal team members and other departments. Manage international and domestic client preferential information, maintain working knowledge of aircraft characteristics, limitations and general flight theory, review routing permit requirements and construction of client usable routings to meet operational requirements and geo-political restraints. Perform other duties as assigned. 

Essential Duties and Responsibilities

1. Build flight routes and computerized flight plans based on most economic routes, client preferences, current & forecast weather conditions, NOTAMS, permit requirements, aircraft performance specifications, fuel reserves, air traffic control actions, equal time points, alternate airfields, geopolitical concerns, and other factors under minimal supervision; will require assistance on complex requests.
2. File computer flight plans with appropriate authorities in a timely manner with considerable attention to safety of flight and client preferences.
3. Brief pilots on optimum flight routes.
4. Communicate recommendations on best locations for refueling.
5. Answer various questions on flight planning regarding specific routes, fuel burns, and why a specific routing was chosen over another.
6. Translate and generate flight plans containing specialized and technical information for international clients including the translation and review of flight planning comments and NOTAMS.
7. Brief pilots on optimum routes; suggest best stops for refueling and answer various questions on flight planning.
8. Collaborate with weather forecasters to determine safest route and most suitable alternate airports.
9. Coordinate with Portfolio Teams to resolve discrepancies in book entries. 
10. Assist Portfolio Teams with flight planning questions and determining best route for permit requests.
11. Collaborate with weather supervisor to ensure balanced workload distribution.
12. Confirm aircraft are on file with the appropriate agencies in order to receive clearance for departure.
13. Monitor mission support system to ensure flight-planning services are completed and services are acknowledged and confirmed for assigned missions according to required lead times, curfews, operating hours, and other time driven factors.
14. Check all transactions, messages and requests before transmission and thoroughly review each folder upon completion of the assigned task to ensure accuracy; maintain high level of quality as defined by individual quality and productivity performance measures.
15. Identify issues and work with peers and management to recommend solutions to increase the quality of products and services.
16. Actively work to develop skills and expertise.
17. Perform other duties as assigned.

Qualifications and Requirements

• Completed high school, vocational school, or equivalent; some college or equivalent military experience required.
• Minimum five (05) years of aviation experience required.
• FAA Dispatcher License or Air Traffic Control certification required.
• Must be proficient and capable of working in a computerized office environment including:

• Knowledge and skill in Microsoft Office Suite.
• Demonstrated keyboarding skills.

• Ability to navigate multiple proprietary databases simultaneously to provide services to clients in a timely and efficient manner.
• Ability to use a multi-line telephone to include, but not limited to placing calls on hold, transferring calls, and setting up conference calls.
• Ability to apply basic math skills to accurately calculate flight schedules.
• Ability to apply military time using 24-hour clock.
• General knowledge of geography and the ability to determine how it relates to travel.
• Ability to apply attention to detail to ensure accuracy of data entered into proprietary trip support system.

Benefits

New full-time employees are eligible for benefits at the first of the month following 30 days of employment.

Benefits include:

Voluntary

• Medical – choice of up to 4 plans depending upon your location, full mental health benefits
• Dental – includes adult orthodonture options
• Vision 
• Supplemental Life Insurance
• 401K Plan with company matching contributions

Company Provided

• Life and disability coverage
• Employee Assistant Plan
• Paid Time Off (Vacation, Sick Time and Floating Holiday)
• Company Holiday (7 annually)

For additional details, please review our benefits site: https://uwabenefits.com/

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Other Information

Rotating shifts in a 24/7, 365 days a year operation. 

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

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Universal Weather and Aviation, Inc. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.