At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.
Reimagine What's Possible
Air Products is seeking an Executive Admin/Sr. Legal Asst/Word Processing Specialist to provide executive administrative support to the Corporate Secretary's Office (CSO) generally and the VP, General Counsel Americas and Assistant Corporate Secretary specifically. The selected individual will also serve as a back-up Executive Assistant for the EVP General Counsel. The position is based at our Allentown, PA headquarters. Occasional overnight and international travel required for Board meetings.
This position requires the highest level of professionalism, discretion, integrity, confidentiality and attention to detail. We are seeking someone who is very efficient and organized, an energetic self-starter who is able to work independently, a flexible team member committed to going above and beyond to get the job done well and someone with the ability to handle multiple tasks in a very fast paced environment.
The selected individual will need to be an expert and agile word processor with duties to include creating and editing with multiple revisions to confidential legal documents, PowerPoint presentations, charts, etc., with perfect execution.
Duties in the Corporate Secretary's Office include, but are not limited to:

• Managing Directors Desk System, which includes creating meeting agenda, loading and proofing materials, problem resolution, managing document libraries
• Working in a share site with the CSO team and having effective document/version control with many editors, running compares and handling formatting issues
• Preparing all related books for Board meetings
• Preparing final Board and Committee minutes for signature
• Assisting with Annual Shareholder meeting and with meeting preparation
• Tracking/Filing of Original Company Contracts
• Managing CSO billing and fax to mail inbox

Duties in the Commercial/Transactional Attorney area include, but are not limited to:

• Word processing support - converting documents, running compares, handling formatting issues
• Owning the Law and CSO share sites, granting and removing permissions to sites, keeping all content current, creating libraries to house documents
• Scheduling meetings, arranging travel, processing expense reports, ordering supplies, ordering laptops, managing Workday tasks, etc.
• Using the Legal Tracker System to create and close matters, to process invoices, approve invoices, etc.
• Collecting information and preparing various reports
• Tracking trainings and HR deliverables for the Commercial legal team

Key qualifications:

• Minimum of 5 years of experience supporting partners and/or senior executives.
• Outstanding verbal and written communication skills as well as relationship management skills.
• Advanced proficiency in Microsoft Office Suite Products, SharePoint, and ability to quickly learn and master systems. Exceptional word processing skills.
• Able to work long and unconventional hours whenever needed, especially when critical deadlines need to be met (i.e., Board posting weeks, Board weeks, etc.).
• Team player with the ability to anticipate needs in a fast-paced environment. Solutions oriented. Positive demeanor and willing to take on new opportunities and embrace work with a sense of ownership, energy and urgency.
• Able to quickly and proactively step in and handle challenging situations. Works with a strong sense of personal accountability and urgency.
• Ability to make decisions, prioritize workload, and multi-task. Ability to drive responsibilities through to their completion.
• Extensive experience coordinating executive international travel details and the willingness to promptly respond to off-hour travel needs. Knowledgeable of TRAVISA, passport, and VISA procedures.
• Integrity is a vital part of the Air Product's culture and employees are expected to uphold the highest ethical standards and communicate across all channels with respect and honesty as well as being able to be discrete about confidential matters.

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We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.
We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.

We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.
Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at talent@airproducts.com. General application status inquiries are not answered by this mailbox rather you'll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.