Salary: $38,979.00 - $56,128.00 Annually
Location : Tuscaloosa, AL
Job Type: Full-Time
Job Number: FT 2024:
College/Division: SSCC-603020-Human Resources
Opening Date: 06/21/2024
Closing Date: 7/8/2024 11:59 PM Central
Campus Location: Shelton State Community College
Position Summary
The Human Resources Associate takes primary responsibility for the digitization, archiving, retention, and destruction processing of the College's personnel and payroll records with support from other HR staff. The Human Resources Associate assists with the day-to-day operations of the Office of Human Resources and provides administrative support to other HR staff, including payroll. The Human Resources Associate must exhibit the highest professional standards for integrity, confidentiality, and competence and must be familiar with all policies and procedures.
SALARY SCHEDULE PLACEMENT: Range of $38,979 - $56,128 based upon the Alabama Community College System and Shelton State Community College Salary Schedule E3-4 to be determined by the applicant's education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant's placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated herein.
Essential Duties and Responsibilities

Primary Job Duties and Responsibilities:

• Work in a professional and collegial manner as a team player with departmental staff and assist the Dean of Human Resources as needed with minimal direction or supervision
• Demonstrate the highest standards of confidentiality, ethics, loyalty, honesty, and integrity
• Scan, digitize, archive, file, and/or maintain various human resources and payroll records including, without limitation, personnel files and payroll files, according to retention protocols and assist other HR staff with these tasks
• Organize, maintain, and facilitate periodic review of human resources and payroll records and assist the Dean of Human Resources with processing records for destruction in compliance with state retention policies
• Stay up to date on applicable laws, policies, and procedures related to government document retention and destruction and provide advice to the Dean of Human Resources as necessary
• Provide assistance to the payroll operations of the Office of Human Resources, including but not limited to,
  • Collection, review, audit, and processing of timesheets, leave, and attendance records, including maintaining regular communication with College departments on submission deadlines and missing or incorrect documentation
  • Processing the entry of new hire information with the Alabama Department of Labor
  • Maintain the College's Form I-9s in compliance with applicable laws
  • Assist with the preparation and distribution of Form W-2, Form 1095, Truth in Salary Statements, and other annual tax forms the College is required to provide to employees
  • Assist with review, filing, organization, and culling of files and paperwork as needed
  • Assist with other payroll projects as assigned

Assist with the day-to-day operations of the Office of Human Resources including, without limitation,

• Facilitate intercampus delivery of items to and from the Office of Human Resources
• Mailing, retrieving, and disbursing the mail of the Office of Human Resources
• Assist with the inventory of office supplies
• Order copy paper as needed
• Assist with review, filing, organization, and culling of files and paperwork as needed
• Assist with keeping the office kitchen area clean and making daily coffee
• Assist with other human resources related projects as assigned

Provide assistance with internal and external audits

Assist with gathering, communicating, and reporting data to faculty and staff as requested

Work an assigned schedule with regular and consistent attendance and punctuality

Secondary Job Duties and Responsibilities:

• Demonstrate effective written and oral communication skills
• Keep the Dean of Human Resources informed on human resources and payroll issues that have an impact on job
• Assist with College-wide events such as Worlds-of-Work, graduation, etc.

Other Job Duties and Responsibilities

• Comply with the policies of the Alabama Community College System and the College
• Serve on College committees as required
• Participate in professional development, compliance, performance excellence, and training activities as required
• Perform other duties as assigned by supervisor

Qualifications

Required:

• High school diploma or GED equivalent
• Three (3) or more years of administrative or clerical work experience
• Experience working in an office setting and providing administrative support
• Proficiency with common business software applications such as Microsoft Office

Preferred:

• Three (3) or more years of work experience in higher education
• Administrative or clerical work experience in Human Resources, Payroll, Accounting, or Law
• Experience with compliance auditing of business records, timesheets, attendance reports, etc.
• Working knowledge of Ellucian Banner and Banner Document Management software
• Experience scanning and digitizing paper documents
• Significant attention to detail and ability to perform meticulous physical review of documents

Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.
APPLICATION PROCEDURE: The online submission of a complete packet is the sole responsibility of the applicant. No previous application files will be transferred for consideration of this position. No copies will be given of the application information submitted. Applicants must meet eligibility requirements to work in the U. S. at the time of appointment and must travel at their own expense for all in-person interviews.
APPLICATION REQUIREMENTS: A completed application packet consists of:

• An online Shelton State Community College employment application.
• A cover letter of application specifically detailing and relating the applicant's education, and experience to the qualifications, duties, and responsibilities of the position.
• A current resume.
• Copies of either high school diploma, GED certificate, or postsecondary transcript(s) identifying the applicant, institution, and verifying degree(s) earned that demonstrate that the applicant meets the educational requirements for the position.

IMPORTANT - PLEASE READ CAREFULLY
WORK EXPERIENCE VERIFICATION:
Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.
Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College's official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties are not self-evident in the documentation.
Deadline for Producing Work Experience Verification: With limited exception, work experience verification documentation must be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant's sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:
Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees. Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant may be responsible for the cost of the criminal background investigation.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)
Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20 16 hours per month
(may accumulate up to 480 hours)
Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)
Contracted Work Days
260
Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II - Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers :
Tier I -Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II - Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)
Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).
Duty Hours
(hours vary by campus and needs of the student)
Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree.

02

Application packets that are incomplete will not advance in the hiring process. Please select the answer below that best describes your application packet status as it pertains to your cover letter.

• I have included a cover letter with my application and it specifically details and relates my education and experience to the qualifications, duties, and responsibilities of the position.
• I have included a cover letter with my application but it does not specifically detail and relate my education and experience to the qualifications, duties, and responsibilities of the position.
• I have not included a cover letter with my application.

03

Application packets that are incomplete will not advance in the hiring process. Please select the answer below that best describes your application packet status as it pertains to your resume.

• I have attached my current resume.
• I have attached my resume but it is not current.
• I have not attached my resume with my application.

04

Application packets that are incomplete will not advance in the hiring process. A copy of your high school diploma or GED, or college transcripts are specifically required and must indicate your name and the name of the institution you attended. As such, please select the answer below that best describes your application packet status as it relates to your high school diploma, GED, or college transcripts.

• I have attached a copy of my high school diploma or GED to my application packet.
• I have not attached a copy of my high school diploma or GED to my application packet, but I have attached copies of my college transcripts that demonstrate I meet the educational requirements of the position.
• I have not attached my high school diploma, GED, or any college transcripts to my application packet.

05

Select from the list below the highest level of education you have completed.

• High school diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Professional degree (e.g. specialist, etc.)
• Doctorate degree
• None of the above

06

Select the statement below that most accurately describes your administrative or clerical work experience.

• I have three or more years of administrative or clerical experience.
• I do not have three or more years of administrative or clerical experience.

07

Select the statement below that most accurately describes your experience working in an office setting and providing administrative support.

• I have experience working in an office setting and providing administrative support.
• I do not have experience working in an office setting and providing administrative support.

08

Select the statement that most accurately describes your computer and software experience as related to the requirements of this position.

• I have experience with the Windows operating system and commonly used application software such as Microsoft Office programs
• I do not have experience with the Windows operating system and commonly used application software such as Microsoft Office programs

Required Question