Albany Parking Authority
25 Orange Street, Albany, NY 12207 I P.O. Box 799, Albany, NY 12201-0799
www.ParkAlbany.com I Phone: 518-434-8886 I Fax: 518-434-0509

PLEASE POST CONSPICUOUSLY

Tuesday, August 29, 2023

TO: All City of Albany Departments & Divisions

SUBJECT: Notice of Job Opening – Confidential Secretary

The Albany Parking Authority (APA) has one (1) vacancy for Confidential Secretary.

The rate will be $42,000 to $45,000 annual commensurate with experience at 40 hours per week

HOURS:

MONDAY – FRIDAY 8 a.m. to 4 p.m.

Note: Starting Salaries typically fall in the lower half of the salary range; however, they are ultimately

determined by the scope of the position, the candidate’s relevant experience, and internal equity.

Applicants must meet the requirements as outlined in the attached job description.

Anyone who is interested in applying for the position will need to visit the City of Albany Civil Service

Employment Portal to apply online. http://jobs.albanyny.gov.

Section 62-1 of Chapter 62 of the Code of the City of Albany (Residency Requirement) is not a requirement for

the position.

The APA is an Equal Opportunity Employer

Jeffrey M. Sperry Christopher T. Burke Jordine Jones William O. Pettit III Jennifer Ceponis

Chairman Vice Chairman Secretary Treasurer Assistant Secretary/Treasurer

Matthew Peter Sean Palladino Allan O’Brien
Executive Director Associate Director General Counsel

Fed ID 14-1675196

City of Albany

Pending Class. – Exempt

3-25-15

CONFIDENTIAL SECRETARY

DISTINGUISHING FEATURES OF THE CLASS: The incumbent works closely with

the department head on confidential matters. This position requires independent judgment,

integrity and discretion in carrying out secretarial, administrative and clerical responsibilities

and in dealing with employees and the public. The work generally involves all aspects of

preparation of moderately difficult correspondence, documents and forms and requires a

general understanding of office policies and procedures. The work is performed under the

direct supervision of the department head. Supervision of others is not typical of this class.

TYPICAL WORK ACTIVITIES: (Illustrative Only)

Acts as secretary to a department head which calls for the use of judgment and
experience in making decisions in accordance with established policies and procedures;

Performs all secretarial, administrative and clerical duties as assigned by the department
head;

Composes and types routine correspondence, applying a knowledge of departmental
operations and regulations;

Prepares reports, documents and forms using computer software systems, such as
Microsoft Office, etc.;

May read incoming mail and answer general correspondence;

May provide general information to the public by phone or in person;

Enters and retrieves information in an automated information system;

Performs related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS:

Good knowledge of office terminology, personal computers and office equipment;

Good knowledge of Business English;

Ability to understand and carry out complex oral and written directions;

Ability to act independently;

Ability to be discrete, confidential and professional;

Ability to prepare written correspondence, forms and documents;

Ability to establish and maintain effective working relationships with employees, other
governmental officials and the general public;

Clerical aptitude;

Initiative;

Good judgment;

Resourcefulness;

Tact and courtesy;

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

None are required.

Confidential Secretary - CSC - 3-25-15, Page 1 of 1