Alchemy have partnered with a contemporary gallery in New York who are looking for a strong Executive Assistant to join the business!

Within this role you will have the opportunity to work with a highly knowledgeable Gallerist within the industry!

The ideal candidate will have previous experience coordinating international and domestic travel, as well as dealing with finance, invoicing and similar administration.

Responsibilities:

• Arrange international and domestic travel (flights, hotels, ground transportation)
• Process monthly expense reports and personal bills
• Manage executive’s calendar and schedule meetings
• Handle mail, errands, and file maintenance
• Handle confidential matters discreetly and promptly
• Recognize and interact with clients, press, and key contacts
• Field and direct incoming calls
• Assist with personal tasks and errands
• Be available for urgent communication during off-hours

Requirements:

• Minimum of 3 years of experience as an executive assistant
• Proficient with Apple devices, Outlook, and Office 365
• Excellent written and verbal communication skills
• Organised, proactive, and detail-oriented with strong problem-solving skills
• Resourceful self-starter with creative and strategic thinking
• Strong interpersonal skills
• Skilled in Adobe Suites, ArtLogic and QuickBooks a plus
• Able to multitask, prioritize, and work under pressure both independently and with a team

If you have previous experience in a similar role, we encourage you to apply today!