Office Assistant/Bookkeeper

We are looking for a part-time/full-time office assistant/bookkeeper to help organize and coordinate administration duties and office procedures. Your role will be to ensure high levels of organizational effectiveness, communication and safety. Previous experience as a construction or over the road truck office assistant would be an advantage. A successful office assistant/bookkeeper should have experience with a variety of office software (email tools, spreadsheets and databases), be able to accurately handle accounting and administrative duties. Ultimately, the office assistant/bookkeeper should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Reports to Office/Project Manager of company.

RESPONSIBILITIES:

Serve as the point person for office/project manager, duties include: administration, minimal accounting, filing maintenance, mailing, supplies, data entry, errands, shopping

Help ensure that all items are invoiced and paid on time

Answers telephone and emails

Schedule meetings and appointments

Assist with the office layout and ordering stationery and equipment

Maintain the office condition and arrange necessary repairs

Help establishes and implements office operations, routines, procedures, and filing systems

Assist the Office and Project Manager with any other tasks at hand

SKILLS:

Previous office experience, preferably construction/over the road trucking

Knowledge of office responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook) and Quick Books

Hands on experience with office machines (e.g. fax machines and printers)

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

A creative mind with an ability to suggest improvements

COMPENTENCIES:

Integrity - Job requires being honest and ethical

Dependability - Job requires being reliable, responsible, and dependable in fulfilling obligations.

Attention to Detail - Job requires being careful about detail and thorough in completing tasks.

Work Remotely

• No

Job Types: Full-time, Part-time

Pay: $18.00 - $22.00 per hour

Schedule:

• Day shift
• Monday to Friday

Work Location: In person