Job Overview:

We are seeking a talented Communications Coordinator/Executive Assistant to provide high-level administrative, sales and operational support to Vital Incite by managing external public relations communications and events, supporting the Managing Partner administratively, as well as performing routine administrative functions to help support the general office management. This role is critical to keep the team organized and running efficiently.

Duties:

• Develop and manage the distribution of marketing communication through marketing software and social media.
• Answer, review, assess, route, and monitor Vital Incite’s communication platforms including telephonic, email, web traffic and social media.
• Coordinate and communicate internal and external meetings and events. Coordinating calendars, marketing the meeting or event, preparing required supplements, arranging and monitoring technology needs, and securing food and beverages.
• Coordinate new client introductory emails and provide orientation to marketing resources.
• Maintain Managing Partners schedule and coordinate travel arrangements for the Managing Partner or other team members as needed.
• Perform office administrative duties such as ordering office supplies, maintain communications calendar and admin emails, staff support activities and maintain general housekeeping.
• Support presentation development and speaking engagement activities through assistance in formatting, inputting, editing, retrieving, copying and transmitting documents, reports, graphics and presentations.

Skills:

• Education-Bachelor’s degree preferred, or an equivalent of education or experience.
• Experience-Experience in an Executive Assistant and Communications or Public Relations role; experience with client relationship management and marketing; experience in project oversight or team coordination; demonstrated ability to organize and report simple and complex information in various formats to varied audiences; and Experience in event planning.

This position offers the opportunity to work in a dynamic environment where your communication skills will be put to the test. If you are a detail-oriented individual with a passion for effective communication, we encourage you to apply.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have experience with Mailchimp or Vimeo?

Experience:

• Executive administrative support: 3 years (Required)

Ability to Relocate:

• Indianapolis, IN 46240: Relocate before starting work (Required)

Work Location: Hybrid remote in Indianapolis, IN 46240