Acara Solutions is hiring an Executive Assistant for a manufacturer in Lockport, NY!

Duration: 2-year contract

Hourly Rate: up to $36.00/HR, on experience

Schedule: 100% onsite, Monday-Friday

Responsibilities:

• Schedule and plan internal/external events and appointments (Jour Fixes, global meetings, third-party meetings)
• Manage travel arrangements and expense reports
• Create and edit professional documents (emails, texts, presentations)
• Handle internal/external correspondence
• Communicate closely with offices of X, XD, XK, and SN
• Supervise and manage supervisor's email
• Collaborate with internal departments (HR, Legal, Sales, Accounting) and external agencies (associations, universities, labs)
• Organize external events and internal meetings, including preparation and follow-up
• Prioritize tasks and delegate with follow-up
• Lead and monitor R&D action plans
• General office organization (IT support, archiving, appointment prep)
• Create and monitor organizational charts and meeting minutes
• Track and monitor global R&D metrics and results

• High school diploma required.
• Minimum of two years of executive support experience in professional interface with top management and international interfaces is required
• Experience working with global teams
• Proficiency in MS Office (MS Excel, Work and PowerPoint)