Administrative Assistant III

Job Summary:

Provide clerical and administrative assistance to the project, and other duties as assigned. 

ESSENTIAL JOB FUNCTIONS

• Provides a variety of administrative and clerical duties related to the operation of the office.
• Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries. 
• Ensures quality of output following established practices and published regulations and procedure manuals.
• Ensures correct grammar, spelling, punctuation, and format.
• Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations. 
• Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.
• Maintains and administers all file and filing systems.
• Receive and properly handle all telephone callers.
• Improves processes, systems, and practices.
• Properly handles all mail, packages, shipments, etc.

Qualifications:

Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written. Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment. A high level of interpersonal skills is required to handle sensitive and confidential situations. A professional appearance and telephone manner is necessary. Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.

Education:

• High School Graduate or GED

Work Experience:

• Three years of previous administrative or related experience. 

Knowledge, Skills, Abilities:

• Strong knowledge of computer software for word processing and spreadsheets is required.

Physical Demands:

General office demands. Must have the ability to maintain assigned work hours. Must have sufficient endurance to perform tasks over long periods.

Work Environment:

General office demands. 

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