JOB DESCRIPTION: To provide secretarial services necessary to relieve the principal of routine clerical tasks; maintain friendly and effective relationships between parents, students, and staff.

QUALIFICATIONS: High school diploma or equivalent. Two years of secretarial experience. Typing skills at 55 wpm (test required). Ability to complete a variety of assignments with minimal instruction or supervision.

RESPONSIBILITIES:

• Provide general secretarial services to the director of technology, including the composition of routine correspondence, typing of evaluations and recommendations, producing correspondence and/or documents to support presentations, meetings, records, spreadsheets, and databases by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc.

• Answer routine questions, coordinate activities concerning student enrollment, referral, evaluation, placement, and withdrawal procedures.

• Maintain school budget, statistics, and other records as directed.

• Requisition supplies, materials, maintenance services, as directed, to maintain efficient operation of the school.

• Oversee the maintenance of student records, including requesting and forwarding records in accordance with laws, policies, and regulations.

• Process correspondence to include incoming and outgoing mail, telephone, and email inquiries.

• Maintain inventory for staff, initiate purchase order requisitions, receive supplies and educational materials, and manage fiscal information via a computerized system.

• Compose bulletins/flyers to be mailed to parents.

• Assist the school nurse with first aid and school health procedures as needed.

• Mail pertinent information to parents at the beginning of the school year.

• Manage and communicate school-wide and administrative schedules by maintaining physical and/or electronic calendars pertaining to school events or meetings, parent and staff meetings, teacher evaluations, and community events, etc.

• Demonstrate familiarity with a variety of office systems/equipment to ensure the maintenance of said office equipment, by following manufacturer instructions and established procedures.

• Maintain confidentiality of student and staff records.

• Create and maintain filing systems by organizing and storing paperwork, documents, and computer-based information.

• Perform other duties as assigned.

SALARY: (12)-month position, beginning salary Level 33, employee benefits in accordance with Board Policies.

EVALUATION: Performance to be evaluated in accordance with Board Policy on the evaluation of support personnel.