The Executive Services and Events Specialist provides executive support for the Executive Director the Executive Leadership team and takes a lead role in supporting the organization's signature events. The Executive Services and Events Specialist serves as the primary point of contact for the Executive Director and also serves as a liaison with the Board of Directors. This position supports an environment that is mission-driven, results-driven, and community oriented. 

DUTIES / RESPONSIBILITIES

Executive Assistant:

• Provide comprehensive support services to the Executive Director and Executive Leadership team that ensures outstanding communication and responsiveness.
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements for the Executive Director and Executive Leadership team. 
• Support the Executive Director with internal and external communications from the Executive Director.
• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director.
• Manage all scheduling and travel logistics for the Executive Director and Executive Leadership team.
• Prepare and edit correspondence, presentations, reports, and memos. 
• Complete expense reports and manage correspondence with vendors. 
• Organize meetings and events including internal meetings, retreats, various board meetings, and other logistics. 
• Serve as a liaison to the Board of Directors, prepare board packets for meetings and document minutes for the meetings. 
• Assist in other administrative tasks as needed.

Event Support:

With oversight provided by the Senior Director of Communications, 

• Assist with event planning including securing a venue and organizing the logistics of the event.
• Provide support with the execution of the event both leading up to and for the day of the event.

REQUIRED SKILLS / ABILITIES

• Passion and commitment for the advancement of educational equity in Arizona.
• Excellent oral and written communications skills. Commitment to accuracy and attention to detail.
• Ability to exercise good judgment in a variety of situations.
• Strong interpersonal skills and ability to work collaboratively across the organization.
• Excellent administrative, organizational and project management skills and ability to meet deadlines.
• Ability to access a wide range of sources and networks for information.
• Capable of working well as part of a team as well as independently.
• Great multitasker and capable of simultaneously managing multiple projects with different deadlines.
• Ability to manage up. 
• Ability to handle sensitive and confidential situations with diplomacy.
• Strong working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms.

EXPERIENCE

• 3 years related work experience
• Familiarity with nonprofit sector

PHYSICAL DEMANDS/WORK ENVIRONMENT

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

ALL In Education is an equal employment opportunity employer committed to maintaining a non‐discriminatory work environment. ALL In Education does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.