OPERATIONS ADMINISTRATOR

Job Purpose :

Working as part of the planning and procurement team, to provide high-level administration to successfully achieve company objectives.

Reporting to: General Manager: Operations

Projects and Operations Duties:

• Administration of sales orders in line with the company procedure, to include;
• Processing of systems and equipment from receipt of sales order to invoice.
• Management of internal order release documentation
• Management of engineering BOM releases and generation of SAP production orders
• Including Stock management of component returns.
• Generate and manage open sales order status, for UK and subsidiaries, presenting status on monthly Business Operation Review Meetings.
• Management and communication of sales orders, in line with company Master Schedule
• Liaising with accounts department regarding contract payment status
• Direct communication with VA Tech customers, confirming customer order acknowledgements and commercial documentation.
• Liaising with projects department.
• Management of “small orders” projects holding weekly production meetings with key stakeholders.
• Partaking in customer pre acceptance, regarding shipping schedule and documentation.
• Management and coordination of shipping process. Working within the materials and purchasing department ensuring on time delivery and availability of materials within budgetary limitations
• Expediting Purchase Orders
• Supplier management of activity and negotiations
• Maintaining physical stock levels to ensure materials are in accordance with manufacturing schedule and minimum stock levels
• Management and implementation of Call off Orders and Pricing Agreements
• Communication with intercompany departments on a daily basis

Skills & Experience:

• Developed IT competence and PC Skills including use of SAP & Microsoft Office. 2 years of experience in a similar role and/or supply chain degree
• Demonstrated ability to meet scheduled deadlines.
• Have sound knowledge of mechanical manufacturing processes
• Self-disciplined and accurate approach to order processing
• Good written and oral communication skills. Production focused with a positive and energetic disposition.
• Commercial awareness to achieve purchasing objectives.
• Disciplined and accurate approach to materials movement.
• Proven ability to meet scheduled deadlines.
• Strong negotiation skills.

Qualifications: · Qualified to degree level (preferred) or equivalent experience.

Key Attributes:

• Positive, energetic and outgoing disposition.
• Flexible and committed approach, with a desire to meet company objectives
• Flexible manner to adopt new challenges and input from peers and colleagues.
• Self-driven for progressive and continued learning and development.
• Good team working skills and work ethic.
• Keen to accept responsibility and accountability.