Description

Allegient Defense is a Small Business providing technically oriented services from program management to advanced systems integration and engineering. We support Government and prime system integrators with engineering and management expertise. Allegient Defense helps clients with challenging Science & Technology, Engineering Acquisition, and Program Management Mission requirements. With a 90% Veteran Hiring rate, our staff quickly embed with clients, identify critical needs, and work relentlessly to accomplish the mission.

Allegient Defense is a leader in advanced technology research and solutions development, and we are growing quickly. We are looking to hire a Sr. Management Analyst - Front Office Executive Assistance for a DoD client.

Essential Job Functions

• Provide strategic direction and leadership for the front office support team.
• Oversee daily operations, ensuring efficient and effective support to senior executives.
• Develop and implement policies and procedures to optimize front office functions.
• Coordinate and manage multiple initiatives and projects, ensuring alignment with CISA’s goals and objectives.
• Collaborate with internal and external stakeholders to support program delivery and execution.
• Monitor program performance, identify areas for improvement, and implement corrective actions as needed.
• Manage scheduling, correspondence, and communication for senior executives.
• Prepare briefing materials, reports, and presentations for high-level meetings.
• Ensure the confidentiality and security of sensitive information.
• Serve as the primary point of contact for front office inquiries and requests.
• Build and maintain strong relationships with internal and external partners.
• Represent the front office in meetings and on task forces as needed.
• Oversee the allocation and utilization of front office resources, including personnel, budget, and technology.
• Ensure compliance with federal regulations and DHS policies.
• Develop and manage budgets, forecasts, and financial reports.
• Recruit, train, and mentor front office staff, fostering a collaborative and high-performing team environment.
• Conduct performance evaluations and provide constructive feedback and coaching.
• Promote professional development opportunities for team members.
• Strong leadership and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in project management tools and software.
• Ability to manage multiple priorities and work under pressure.
• Knowledge of federal regulations and DHS policies.
• ·Strong analytical and problem-solving skills.

Requirements

Education Requirement: 

• Bachelor’s degree in Business Administration, Public Administration, Management, or a related field. Master’s degree preferred 
• The Program Manager will play a critical role in ensuring the seamless functioning of front office activities, coordinating various initiatives, and supporting the agency's mission to safeguard the nation's critical infrastructure.

Experience Requirements: 

• The Program Manager must have at least ten (10) years of demonstrated experience managing projects on a full-time basis. 
• The Program Manager shall possess a Project Management Professional (PMP) certification, in good standing, at time of contract award.
•  Clearance Type Required: Must be able to obtain and maintain a DHS suitability and Top Secret/SCI security clearance.