Allensworth, a busy and growing commercial construction law firm, seeks a full-time Office Assistant in its downtown Austin office. This is an in-person, entry level position with room to grow.

About the Firm

Allensworth is a unique place to work. We designed it that way. Our firm combines excellence in construction law with a serious, ongoing commitment to collegiality, teamwork, and authenticity. We hire real people who love what they do and who enjoy being part of a close-knit, positive team that’s dedicated to serving our clients. For more information on what it’s like to work at Allensworth, please visit www.allensworthlaw.com/careers.

Summary of Responsibilities

This position is responsible for executing daily operational tasks to ensure that the office is running smoothly, performing special projects on an as-needed basis, and being a client-facing representative of the firm at the reception desk.

The ideal candidate is a friendly and enthusiastic self-starter who goes above and beyond in every aspect of their job, no matter how small the task. A team-oriented and proactive attitude, attention to detail, ability to prioritize tasks, and excellent written and verbal communication skills are essential to be successful in this position.

Duties Include

• Manage the reception desk

• Local deliveries and pickups on an as-needed basis in and around Travis County

• Maintain library of publications and legal books

• Meter and log outgoing mail, sort and route incoming mail

• Learn and practice the ancient art of anticipating your team’s snack likes and dislikes

• Perform large scale copy and scan jobs

• Maintain/update case database and physical files

• Open and close matters

• Maintain clean and organized kitchen, reception area, copy room, and conference room

• Manage offsite storage inventory

• Track expenses (copies/postage)

• Special projects and legal research as assigned

• Become well versed at operating all office equipment (copiers, postage machine, phones)

• Set up conference room for meetings

• General administrative support and troubleshooting

• The occasional use of an animated gif may be required

Desired Skills and Characteristics

• Qualified candidates will be professional, positive, friendly, fun, dynamic, and able to multitask and take initiative in a fast-paced environment.

• Must be able to work autonomously as well as in a team environment with a variety of constituencies, including clients, partners/attorneys, associates, legal assistants, and staff.

• Detail-oriented, never satisfied with the status quo, eager to learn and exceed expectations.

• The ideal candidate is interested in gaining experience in a law firm to explore possible future opportunities as a legal assistant, paralegal, or other legal professional.

Requirements

• Excellent written and oral communication and interpersonal skills, both internally and client-facing.

• High-motor work ethic in a fast-paced, growing firm.

• Must be proficient in Microsoft Office, including Outlook, Word, and Excel.

• Possess a valid driver's license, a good driving record, and reliable transportation (other than an electric scooter).

• This job may include lifting items up to 50 pounds.

Compensation/Benefits

Competitive salary commensurate with experience, health, dental, vision, 401K, paid vacation/sick leave, parking stipend, gas reimbursement.

Industry

• Law Practice

Employment Type

Full-time