42 Executive Assistant Jobs in Saint Paul, MN
Allina Health is Hiring an Executive Assistant Near Saint Paul, MN
1
Date Posted:
May 31, 2024
Department:
34000600 Operations Administration
Shift:
Day (United States of America)
Shift Length:
8 hour shift
Hours Per Week:
40
Union Contract:
Non-Union
Weekend Rotation:
None
Job Summary:
Provide experienced administrative support at the executive level. Duties are broad and varied, complex and confidential. Provide executive level clerical support and calendar management. Plan and coordinate meetings and conferences.
Key Position Details:
-Homebase will be United Hospital with travel to Regina Hospital in Hastings
-Candidate will need have a high level of confidentiality
-Position will also have responsibilities for internal event planning
Job Description:
Principle Responsibilities
- Provide administrative support at the executive level.
- Relieve executive of administrative detail.
- Manage executive(s) schedule / calendar.
- Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations.
- Communicate in person or via email with Board and / or committee members on behalf of the executive.
- Assure an efficiently operated, customer-focused administration department.
- May attend meetings and take minutes.
- May complete and process site license and survey applications.
- May maintain administrative or site policies and policy database.
- Provide clerical support at the executive level.
- Arrange and coordinate travel arrangements.
- Compose correspondence.
- Prepare reports.
- Conduct special projects utilizing a variety of software programs or packages.
- Manage and prioritize executive and department mail.
- Monitor and manage department supplies and equipment.
- May manage invoices and expense reports.
- May provide support for contracts work including record management.
- May be responsible for assigned projects including work direction to others and coordination of project timelines.
- May work with patients / families that call or arrive to see the executive.
- Act as intermediary or liaison for executive.
- May assist to assure that questions / concerns are seen through to resolution.
- May route questions / concerns to others.
- Other duties as assigned.
- Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
- Associate's or Vocational degree preferred
- 2 to 5 Years experience in administrative or executive support and computer proficiency required
Light Work:
Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently
Job Summary
Full Time
$87k-113k (estimate)
06/16/2024
06/29/2024
allinahealth.org
BROOKLYN PARK, MN
15,000 - 50,000
1983
SHAWNEE STRAND
$3B - $5B
Hospital
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
