Administrative Assistant –Banking Industry Construction and Services – Base Salary to 60k/year – Arlington Heights, IL

• Our client provides GC work, facility maintenance services, and equipment to the banking and financial industry, with a focus on Chicago and Midwestern banks. Projects range from remodeling to full ground up construction, as well as bank services and equipment sales. They have been in the business since 1972, and pride themselves on hands-on management and a collaborative, problem solving culture.
• In this role, the Administrative Assistant (also called Bookkeeper) will be the first face of the company office. The Administrative Assistant is responsible for communicating with customers, visitors, employees, and others to answer questions and take customer orders. The Administrative Assistant needs strong communicators with bookkeeping proficiency and a flexible, “can-do” attitude. Candidates must reside within a 30-minute commute to the Arlington Heights office.

Responsibilities:

• Answer and direct phone calls
• Set up sales jobs in the accounting system
• Enter service calls in dispatch console
• Provide customer service
• Close out technician service calls and invoice customers
• Sort and distribute mail and other correspondence
• Back up to check in packages and warehouse deliveries
• Order office supplies
• Support other departments administratively per request

Qualifications:

• 2 years experience in administrative roles
• Prior experience in accounting / invoicing
• Must be proficient in Excel / MS Office, tech-savvy
• Must be proficient in accounting software, NetSuite is a plus

Compensation:

• Base salary in the 50k – 60k/year range, dependent on experience
• Comprehensive medical benefits package
• 401k profit sharing plan with 3% bonus
• PTO
• Room for growth in a positive team environment

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