Ally Pediatric Therapy, a specialty clinic for children with autism and other childhood disorders, is looking for an Administrative and Scheduling Coordinator to join our growing team.

Our mission is to be an ally in the growth of the children and families we serve. To do so, we utilize a unique approach of integrating the principles of applied behavior analysis and speech-language pathology expertise.

This isn't just a job to us...we go home each day knowing we made a difference and think about how we can build on that tomorrow.

Position Mission

To create an efficient schedule that fulfills recommended client treatment hours while providing exceptional customer service and supporting the Clinical Director and managing administrative tasks.

This position plays an integral role in ensuring our clients receive services. The Scheduling Coordinator is responsible for coordinating and updating all ongoing client treatment schedules. This role involves scheduling in a manner that takes into consideration location, hours, and appropriate client-to-staff matches.

This role is best suited for someone that works well under pressure and with tight deadlines.

Position Responsibilities:

Client & Staff Scheduling

Develop and maintain the client/staff master schedule to maximize utilization, while enabling continuity and quality of care

React and respond to last-minute scheduling changes, such as staff or client absences and time off

Ensure staff are converting session notes in a timely manner

Work with vendors to ensure the clinic is clean, safe, and presentable

Manage and monitor clinic supplies inventory and replenishment schedule

Support and enable the success of the Clinical Director in their role as leader of the clinic

Clinic Management

Work with vendors to ensure the clinic is clean, safe, and presentable

Manage and monitor clinic supplies inventory and replenishment schedule

Support and enable the success of the Clinical Director in their role as leader of the clinic

Client & Staff Experience

Build relationships with staff and clients to create a positive experience

Assist with new hire onboarding activities

Requirements

You thrive in a crunch you will have to adjust the schedule daily due to absences, often with little notice, with a time deadline. That doesnt scare you, in fact, it gets your adrenaline going!

Youre a triage master you know how to prioritize incoming tasks and requests so that the most important items are handled

Details matter you work efficiently, but take pride in getting it right the first time

You carea lot you take pride in how the clinic looks and the experience of the team and clients

You like being the go-to person youve always been the one others count on for help or getting questions answered, and you wouldnt have it any other way

Youve got skills you have experience working with systems and technology (e.g. EHRs, EMRs, CRMs, Office365) to do the job as efficiently and effectively as possible (bonus points if you have experience with CentralReach!)

You make it fun! youre the type of person who makes it fun to work with you

Benefits

$50k , DOE

Career development and training opportunities

Medical, dental, vision, STD, LTD & Life

401k plan with company match

Company-paid holidays

Paid time off, paid sick time