Executive Administrative Assistant

Executive Administrative Assistant

Location: Boston, MA (Hybrid)

Your Purpose:

Alpha-9 is seeking an Executive Assistant to support the Leadership Team to provide broad, cross-functional administrative support and partner with the other administrative staff to meet the administrative needs of the organization. They will be responsible for handling day-to-day administrative activities while maintaining a solid understanding of the Company goals to ensure smooth execution of priorities. This position reports to the Chief Business Officer.

We are an early-stage company, so this is a highly visible and impactful role in our growing organization. The ideal candidate will be a self-starter with the desire to collaborate cross-functionally. This position requires a high degree of collaboration, multi-tasking ability, and desire to strive in a fast-paced environment.

What You'll Do:

• Act as the administrative support for the Leadership Team; partner with the LT on initiatives that ensure a high-functioning organization.
• Manage calendars; schedule, reschedule, respond to invitations, prioritize and manage calendar priorities in concert with organizational priorities and timelines.
• Plan, coordinate and schedule internal and external meetings.
• Anticipate, identify and solve calendar and scheduling issues long-term calendar management planning
• Assist with board management, including logistical planning for Board and Committee meetings, and respond to requests made by Board members and their administrative staff.
• Plan, coordinate, book and manage travel arrangements.
• Manage and submit expense reports, new vendor set up and other PO related tasks.
• Demonstrate leadership, analytical thinking, organizational and communication skills.
• Handle confidential material and information and exercise discretion.

What You Bring:

• BS/BA degree coupled with 7 years of professional experience, with 5 years in administrative roles and a minimum of 3 years supporting senior-level executives and interfacing with the Board of Directors.
• Ability to work independently, multitask, and adjust priorities as competing projects vie for attention.
• Highly organized, detail-oriented, and able to work in a fast-paced environment.
• Excellent analytical skills and demonstrated strategic and organizational agility.
• Ability to influence key stakeholders and drive decisions and outcomes as needed.
• Demonstrates impeccable interpersonal and communication skills across all levels, both within and external to the organization.
• Ability to effectively collaborate to reach mutually agreeable outcomes and resolve potential conflicts.
• Demonstrated track record of professionalism and discretion.
• Ability to work strategically and collaboratively across departments.
• Demonstrates initiative and resourcefulness as a self-starter.
• Excellent writing, communication, and presentation skills.
• Demonstrates proficiency with Microsoft Office (Excel, Outlook, PowerPoint, Word).

What We Offer:

• Competitive Salary, Bonus, and Equity
• Health, dental and vision benefits
• Retirement Savings Plan with 3% employer match
• 20 vacation days
• 16 Holidays
• 5 Sick Days
• Commuter Reimbursement
• Short Term Disability
• Long Term Disability
• Life Insurance
• Technology allowance
• Impactful rewarding work

Company Summary:

Alpha-9 Oncology is a clinical-stage biotechnology company developing radiopharmaceuticals for solid and hematologic malignancies. Alpha-9 has a portfolio of molecules entering clinical trials and a robust pipeline of additional targets for future development. With a strong cash position, raised from leading healthcare investors, Alpha-9 is poised to dramatically expand its team and accelerate its pipeline.

Radiopharmaceuticals, which enable internal delivery of radiation directly to tumor sites, are emerging as an exciting new class of cancer drugs. The field has evolved dramatically in the last few years, attributable to scientific advances and recent product launches. Radiopharmaceuticals are unique in that the same molecule can be used for imaging or therapeutic purposes, allowing doctors to visualize the molecule in patients prior to administration of therapy. The drug development cycle is also much shorter and capital efficient than traditional modalities.