The job

• of Office Assistant is done for the purpose / s of providing clerical and administrative support to assigned school site personnel;
• performing functionality specific to site administrator assignment (i.e. career / college specialty);communicating information to staff and the public;

providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested.

This job is specifically for a copy center aide. The aide intakes copy requests from teachers electronically and hard copy.

This job requires the aide to learn and run the copy machine, order paper, and communicate with teachers about their requests.

The position has some summer hours and is 29 hours a week during the school year. There are several of the essential functions listed below that have minimal to no impact on the job.

The primary responsibilities are bolded below.

Essential Functions

• Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and / or taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and / or in-service meetings for the purpose of gathering information required to perform functions.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.
• Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.

for the purpose of providing up-to-date information and / or historical reference in accordance with established administrative guidelines and legal requirements.

• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.

for the purpose of ensuring student welfare and maintaining a secure office environment.

• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Requirements :
• age 16
• age 16
• High school diploma or equivalent.
• Job related experience is desired.

Last updated : 2024-06-25