Alta Housing is a community-based, affordable housing organization based in Palo Alto. We seek an Office Manager and Executive Assistant to manage our main office and support the CEO and senior leadership team as needed.

Job Duties include, but are not limited to, the following:

Office:

• Welcome and assist visitors at our Palo Alto office
• Answer phones; distribute mail; respond to our general email
• Inventory and order office supplies as needed
• Participates in 2-3 Community Outreach events each year: tabling at community events (may require some weekend work)
• Update website including waitlists and rental applications
• Weekly, monthly, quarterly and yearly updates (forms, sponsorships and reports)
• Update office forms and property information database
• Coding bank statements
• Maintains the general Alta calendar of events, assist in organizing logistics, food, rooms and vendors
• Reserve conference rooms in office for staff
• Executive Assistant to CEO in responding to inquiries, managing schedule, and maintain calendars

Board Meetings:

• Organizes and attends monthly Board meetings;
• Prepares and distributes Board packets
• Sets up for meetings: breakfast and prepare handouts
• Takes notes
• Responds to requests of Board members
• Arranges for the Board secretary to sign resolutions/notarize
• Organizes Board social and retreat

Qualifications:

• 3-5 years administrative experience
• Excellent communication skills -- verbal and written
• Professional and welcoming office manner.
• Strong administrative and organizational skills.
• Excellent computer skills including Word, Excel, and Access. Salesforce and Canva skills, a plus.
• Works well both independently and with a team
• Must have initiative, follow-through skills, and a client-service approach
• Proficient in verbal and written Spanish, a plus

The above description reflects general job functions and requirements. It is not intended to or set forth all of the specific tasks, responsibilities and requirements expected of the individual selected to fill the position. Other duties and responsibilities may be assigned as appropriate.

Benefits Package

Alta Housing provides 100% employer paid employee healthcare (medical, dental, and vision coverage), Long-Term Disability and Life Insurance premiums with the option of adding family members to healthcare plans at little to no cost to the employee. Alta Housing will contribute 6% of gross salaries towards plan sponsored 403(b) plan after one year of employment. Alta Housing provides 12 paid holidays throughout the year, paid winter break between Christmas and New Year Day and 2 personal days of employee's choosing per year. In addition to holiday pay, employees will accrue up to two weeks of paid vacation days and two weeks of paid sick days each year.

Alta Housing (AH) is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.

Job Type: Full-time

Salary: $32.00 - $35.00 per hour

Please send a cover letter and resume.

Job Type: Full-time

Pay: $32.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office management: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person