Acquisition Business Operations Manager TS/SCI Arlington, VA ALTA IT Services is seeking an Acquisition Business Operations Manager with a current/active TS/SCI clearance to support our government customer in Arlington, VA. We offer competitive compensation and an extraordinary benefits package including health, dental, and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks of paid time off, and more. ALTA IT Services has an opening for an Acquisition Business Operations Manager for the Department of Defense Office of the Chief Digital and Artificial Intelligence Officer’s (CDAO) Acquisition Office. The successful candidate will support the Government Client with a robust Federal acquisition process improvement initiative across the organization, that includes process mapping and the development of Standard Operating Procedures (SOPs). RESPONSIBILITIES:
• Assists the Government leadership in coordinating tasks and information across the discrete workstreams to ensure each workstream remains informed and aligned to the overall strategic vision and schedule.
• Drafts correspondence on behalf of the Government Leadership for review/approval
• On behalf of Government Leadership coordinates/communicates, including calls, responding to email and interfacing, with stakeholders or their staff at all levels.
• Coordinates staff actions across the office. • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion often with deadline pressure.
• Performs data-oriented, Action Officer (AO) functions and tasks in direct support of the CDAO’s Acquisition Office Senior Executive.
• Analyzes data priorities, goals, and objectives to identify explicit and implicit tasks required to achieve prioritized goals and objectives.
• Develops, coordinates, manages, and oversees the plan of action to execute and complete identified data tasks.
• Evaluates performance results and effectiveness of the plan of action and recommend changes as needed.
• Actively participates in relevant CDAO Acquisition-related Working Groups, and other forums as directed to ensure that that the CDAO’s equities are properly considered and applied
• Monitors, tasks, and tracks CDAO internal and external staffing actions assigned to and submitted by the Acquisition Office
• Drafts correspondence on behalf of the Government Leadership for review/approval.
• Manages correspondence processes for the Government Leadership (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, and senior leadership reports); and tracks all suspense’s to ensure timeliness.
• Establishes, documents, and assists with implementation of organization wide business operations processes. This includes meeting with staff members to document as-is and collaboratively drafting to-be processes.
• Responsible for managing the quality of correspondence provided to the Government Leadership for review.
• Assists the Government leadership in coordinating tasks and information across the discrete work streams to ensure each work stream remains informed and aligned to the overall strategic vision and schedule.
• Performs technical writing/editing, editorial consultation, proofreading, or overall documentation review for various documents, including acquisition, other program document, and technical papers, and correspondence. Ensure documents are prepared in the appropriate format and are free from grammatical errors. • Assists other team members in other specialties as needed to accomplish the overall mission. REQUIREMENTS:
• To be considered, must have a CURRENT/ACTIVE TOP SECRET/SCI. • 10 years of related experience
• Extensive experience working for an Acquisition Senior Executive Service leader at the OSD level organization or as an executive officer to a Military Flag Officer or member of the Senior Executive Service is highly desired.
• Deep knowledge of and experience in performing senior-level Action Officer functions
• Experience developing and reviewing acquisition documentation, Acquisition Decision Memorandums, Acquisition Strategies, information papers and reports, and other documents.
• Knowledge of the Federal Acquisition Regulation and the DoD-specific acquisition policies and processes
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Ability to uphold a strict level of discretion and confidentiality.
• Ability to take a conceptual discussion and build a presentation to convey the message.
• Highly motivated professional and capable of managing demanding workload while prioritizing and managing competing priorities.
• Knowledge of and experience using the DoD Correspondence and Task Management System (CATMS); exceptional task management skills
• Demonstrates excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
• Advanced MS Word and PowerPoint skills; proficient MS Teams, Excel and Outlook application skills
• Ability to work both independently and as part of a team.
• Bachelor’s Degree in a related discipline or field
• Familiarity with the PPBE process highly desired