Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$31.25 to $33.65 Hourly

Education

High School Diploma or GED

Travel

None

Security Clearance Required

Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Alutiiq Solutions, LLC a subsidiary of Alutiiq, LLC has an opening for a Administrative Assistant - Receptionist to support the Naval Air Systems Command (NAVAIR) Washington Liaison Office (WLO) located in Arlington, VA. Provide direct administrative and receptionist support to the on-site contract Project Manager and Director/TPOC (Technical Point of Contact) by managing daily office resources, maintaining daily reservations for workspace and shuttle utilization. Provide direct support to senior DoN leadership utilizing transient resources.

Acitive Secret Security clearance required.

• Provide administrative and receptionist support for transient liaison effort annually supporting 12,000 visitors, 1,100 conferences and the safe transportation of 5,000 passengers within the National Capital Region.
• Provide required monthly progress and status reports for contract CDRL reporting. Provide metrics pertaining to administrative and customer support. Provide input to Facility Operational Status charts. Respond to administrative-related data calls and Requests for Information (RFI).
• Schedule and manage daily workspace, parking and transportation requirements. 
• Maintain reservation and customer databases. 
• Manage short and long term transient workspace. 
• Manage transportation schedule. 
• Responsible for constant communication with the driver ensuring schedule is on time.
• Process workspace and transportation requests received via the Nintex Workflow 2013 NAVAIR reservation scheduling application. 
• Monitor Facility email account for reservations and printing requests. Use Joint Personnel Adjudication System (JPAS) for clearance verification. 
• Provide visitor control access. 
• Provide administrative support to the Director and Office Manager. 
• Provide administrative support for scanning, faxing, printing and other reproduction requirements.
• Provide customers with facility guides and information. 
• Provide support for handling classified material. 
• Track space utilization metrics for contract reporting requirements. 
• Assist with coordination of meetings, conferences and functions. Assist with Video Teleconferencing support. 
• Assist in maintaining and updating facilities SOP and Customer User Guides. 
• Assist in maintaining and tracking physical property. Interact with facility maintenance and submit work requests. Coordinate repair and maintenance of office equipment.
• Maintain and update facilities SOPs and Customer User Guides. 
• Maintain inter-office phone lists and Points of Contact rosters. 
• Prepare detailed event guest lists.
• Backup for conference scheduling and facilitation.
• Work independently on projects requiring research and preparation of presentation materials.

Payrate: $31.25 to $33.65 Hourly

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• High School diploma or GED.
• Active DoD SECRET security clearance, and maintains confidentiality.
• At least one (1) year of experience in a customer and business-oriented position.
• Previous military experience desired.
• DISS experience desired.
• Must be able to work independently in a fast paced environment while maintaining cognizance of senior leadership priorities.
• Expert knowledge of MS Office with particular emphasis on Outlook, PowerPoint, Word and Excel.
• Excellent written and oral communications skills and work with minimal supervision.
• Ability to work with senior government and military leadership one-on-one and understand protocol and US military rank structure.
• Able to function in a multi-service environment, often involving senior leadership.

Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”).

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.