9 Registrar Program Specialist I Jobs in Blackstone, VA
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Registrar Program Specialist I
$53k-72k (estimate)
Full Time | Business Services
2 Days Ago
Alutiiq is Hiring a Registrar Program Specialist I Near Blackstone, VA
Position OverviewPOSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):
The Registrar Program Specialist is responsible for performing a wide variety of administrative duties including data entry in the Department of State (DOS) official Student Training Management System (STMS) database under the guidance of the Registrar for the Foreign Affairs Security Training Center (FASTC).
This opportunity is for a POTENTIAL CONTRACT award and is contingent upon the contract being awarded. Consideration for a potential contract may require a signed letter of intent. If the contract is awarded, another position posting will be available on the Company Careers portal.
Primary/Major Duties And Responsibilities (Essential Functions)
The Registrar Program Specialist is responsible for performing a wide variety of administrative duties including data entry in the Department of State (DOS) official Student Training Management System (STMS) database under the guidance of the Registrar for the Foreign Affairs Security Training Center (FASTC).
This opportunity is for a POTENTIAL CONTRACT award and is contingent upon the contract being awarded. Consideration for a potential contract may require a signed letter of intent. If the contract is awarded, another position posting will be available on the Company Careers portal.
Primary/Major Duties And Responsibilities (Essential Functions)
- Manages office procedures as established by the Registrar and FASTC Standard Operating Procedures (SOP).
- Manages and maintains the office filing system to include retiring course files according to the DOS Disposition Schedule.
- Monitors the DS Registrar mailbox: responds or forwards to other Registrar staff.
- Works closely with the FSI Registrar’s office in support of the DS Training Officer.
- Employs applicable DOS security standards and procedures.
- Coordinates administrative matters as appropriate between the Registrar’s office, other administrative sections (budget, facilities support, travel), and programs.
- Develops an in-depth knowledge of all FASTC courses as they relate to the Registrar’s office.
- Drafts routine e-mails to staff and students.
- Develops thorough understanding of the DOS’s official Student Training Management System (STMS) to include data entry and running management reports.
- Controls access to the FASTC building by checking identification of personnel entering through the Registrar’s office to include all visitors and DOS direct hires without swipe access; and obtain/receive Visitor Access Requests (VARs) and/or clearance notifications if needed.
- Issues visitor badges and arranges escorts as appropriate; ensures return of all badges issued and prepare monthly inventory for the Security Officer.
- Distributes mail and handles telephone inquiries for all of FASTC; orders office supplies as needed to include certificate paper and holders; log ins and obtains receipt signatures for all incoming express mail deliveries to FASTC; and, updates daily schedule.
- Provides administrative support to the Registrar/DS Training Officer to include management of student enrollments and confirmations.
- Prepares, stamps, and signs via signature wheel course certificates for all students completing FASTC courses; coordinates with course managers any certificates needed in advance, i.e., courses given overseas or at other domestic locations.
- Accepts room reservation requests and enters into Share Point.
- Assists other Registrar Program Specialists with course filing.
- Performs other administrative support as needed.
- Employee will require supervision and has limited opportunity to exercise independent judgment and initiative in the line of work.
- High School Diploma and a minimum of three (3) years experience working in an office environment.
- Basic knowledge of and experience with administrative or office management functions.
- Must be highly organized with excellent oral and written communication skills.
- Must be able to work in a collaborative, team environment.
- Must be customer service oriented.
- Must be able to handle multiple tasks simultaneously in a busy work environment.
- Must possess proficiency in SharePoint and MS Office Suites software with strong Excel and processing skills.
- Must be able to meet physical requirements (lifting medium weight objects).
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$53k-72k (estimate)
POST DATE
07/04/2024
EXPIRATION DATE
08/01/2024
WEBSITE
alutiiq.com
HEADQUARTERS
ANCHORAGE, AK
SIZE
1,000 - 3,000
FOUNDED
1999
TYPE
Private
CEO
MELISSA SLINKARD
REVENUE
$500M - $1B
INDUSTRY
Business Services
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About Alutiiq
Alutiiq specializes in Electronic Security Systems, Systems Integration, Information Technology and Emergency Management Systems.
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