Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$21.25 to $22.80 Hourly

Education

High School Diploma or GED

Travel

Up to 25%

Security Clearance Required

None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The Secretary lll will provide administrative support and services to Western Area Power Administration (WAPA) using existing systems and software to include Microsoft Office Suites.

General Duties:

• ATAAPS Duties
• Filing, Copies, Routing Documents
• Memo and Letter Processing
• Data Entry
• Labels an/or Reports
• Site Lead Duties
• Travel Arrangements and Reimbursement
• FIMS

Phone Coverage:

• Taking incoming calls, distribute phone messages as needed

Clerical Duties and Administrative Support:

• ATAAPS duties include sending emails to federal employees and supervisors.
• Filing, Copies, Routing Documents to include electronic filing and filing copies of travel vouchers, letters and memos. Making copies of documents to distribute to recipients of letters, copies for mass mailings, and copy jobs as needed. Routing letters to respective employees for review and signature.
• Memo and Letter Processing to include Letters received from all groups which will be formatted per the WAPA Correspondence Guidelines, as well as proofread for proper grammar, and then printed on the appropriate letter head.
• Data Entry duties include but are not limited to creating spreadsheets for tracking of projects and documents.
• Labels and/or Reports includes labels for mass mailings, labels for outgoing mail and Reports for Site Lead Projects.
• Site Lead Duties include assisting other contract employees with work questions, issues with other employees and travel questions. Talking with other contract employees on work behavior and/or work performance. Approving timesheets, coordinating work schedules, training new employees and assisting with interviews.
• FIMS duties include receiving and creating Purchase Orders.
• Travel arrangements and reimbursement duties include travel arranging for multiple managers and their staff. Create travel reimbursement documents in the Concur System and provide training and backup support to other admin staff.

Mail Duties:

• Provide additional backup for front area coverage, mailroom duties, and airport drop-off/pickup.

Backup Duties:

• Provide backup support for any department assigned to the Billings Admin contractors.
• Provide additional backup for front area coverage, mailroom duties, and airport drop-off/pickup.

Payrate: $21.25 to $22.80 

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Must be US Citizen
• High School Diploma or Equivalent
• Must be able to obtain and maintain Government approval
• Ability to work independently on routine office tasking and work efforts
• Communicate effectively orally and in writing

Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”).

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.