453 Executive Assistant Jobs in Miami, FL
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American Arbitration Association is Hiring an Executive Assistant Near Miami, FL
The successful applicant will have a remote work arrangement but must reside within a 125-mile radius of their assigned AAA office location. The starting salary range for the position is $64,000 to $84,000, with quarterly incentive opportunities.
SummaryThe Executive Assistant provides high-level administrative support to the President and CEO, and facilitates and supports their work with the board of directors and senior management teams. Coordinates executive outreach, external relations efforts, and stakeholder management. Manages the executive office operations and oversees special projects.
Essential Functions
- Works closely with the President to keep them informed of upcoming commitments and responsibilities; follows up appropriately.
- Manages an active calendar of appointments; assists in completing expense reports; composes confidential correspondence; arranges travel plans, itineraries, and agendas; compiles documents for travel-related meetings.
- Facilitates smooth communication between the President's office and internal departments.
- Assists in preparing meeting materials, coordinating logistics, and maintaining records and communications; aids in the preparation and organization of materials and reports; follows up on action items.
- Ensures confidentiality; adheres to the AAA's information security and data privacy policies and procedures.
- Helps manage relationships with key external stakeholders, including scheduling meetings and maintaining contact information.
- Supports special projects; prioritizes conflicting needs; handles matters expeditiously and proactively; follows through on projects to successful completion, often under deadline pressure.
- Coordinates cross-divisional travel and outreach plans; assists in preparing agendas for senior management team meetings.
- Oversees the efficient operation of the executive office, including managing office supplies and equipment.
- Maintains the President's updated bio and responds to requests for materials regarding the President and the organization.
Knowledge, Skills, & Abilities
- Ability to compose clear and effective reports and business communications.
- Excellent verbal and written communication skills for professional interactions with internal and external parties.
- Intermediate proficiency with Microsoft Excel, Word, Outlook, and PowerPoint; ability to become proficient with web-based case management systems.
- Strong organizational and multitasking skills with the ability to prioritize effectively in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent interpersonal skills and the ability to interact professionally with diverse groups, including executives, board members, and external stakeholders.
- Ability to anticipate needs and proactively solve problems.
Job Summary
Full Time
Wholesale
$80k-101k (estimate)
07/13/2024
08/11/2024
adr.org
PRINCETON, NJ
500 - 1,000
1926
S LEONARD DIDONATO
$50M - $200M
Wholesale
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About American Arbitration Association
The American Arbitration Association (AAA), with its long history and experience in the field of alternative dispute resolution, provides services to individuals and organizations who wish to resolve conflicts out of court. The AAA role in the dispute resolution process is to administer cases, from filing to closing. The AAA provides administrative services in the U.S., as well as abroad through its International Centre for Dispute Resolution (ICDR). The AAA's and ICDR's administrative services include assisting in the appointment of mediators and arbitrators, setting hearings, and providing u...sers with information on dispute resolution options, including settlement through mediation. Ultimately, the AAA aims to move cases through arbitration or mediation in a fair and impartial manner until completion. Additional AAA services include the design and development of alternative dispute resolution (ADR) systems for corporations, unions, government agencies, law firms, and the courts. The Association also provides elections services as well as education, training, and publications for those seeking a broader or deeper understanding of alternative dispute resolution.
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The job skills required for Executive Assistant include Administrative Support, Scheduling, Written Communication, Confidentiality, Commitment, Microsoft Excel, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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