Road Construction Office Administrator

Job description:

American Asphalt Paving Co., located in Shavertown, PA. is seeking a talented and self-motivated OFFICE ADMINISTRATOR to assist our busy Road Construction Department. In this role, you will support a team of Estimators, Project Managers, and Field Operations.

Responsibilities:

• Daily management of information flowing in from all active jobs to include: operators daily reports, truck logs, fuel sheets and scale tickets.
• Review incoming payroll, equipment, and production data for completeness and accuracy.
• Setup job files, bond requests, and material pricing.
• Update job files, work-on-hand, and payment sheets.
• Assist and facilitate in the flow of billing and payment tracking.
• Enter job details into different systems for job costing and accounting (HCSS, Vista, and Libra).
• Obtain and track data from internal and field stakeholders for various management reports; maintain and distribute management reports as required.
• Assist with legal ads and preparing bid requests.
• Additional responsibilities as assigned by Supervisor.

Requirements:

• College degree with business courses preferred.
• Prefer candidates with 3-5 years of road construction administration experience, or similar industry work experience.
• Solid critical thinking skills with ability to analyze reports and data, and make informed decisions.
• Seeking a self-starter with great initiative and problem-solving abilities.
• Possess strong follow-up capabilities, and perseverance to get projects/jobs done to completion, are a must.
• Proficiency required in Microsoft Windows applications: Word, Excel and Outlook.
• Demonstrate proficiency in math and performing routine calculations.
• Knowledge of HCSS Heavy Job, and/or Vista accounting/payroll database (or similar) is a plus.
• Knowledge of ECMS (PennDOT Engineering and Construction Management System) and AIA contract forms is a plus.
• Ability to provide excellent customer service to internal and external customers.
• Demonstrate top-notch skills in producing correspondence and documentation, organizing records, and filing.
• Possess excellent verbal and written communication skills, effective interpersonal skills, strong organizational skills, and solid attention to detail.
• Applicant must pass a pre-employment drug and alcohol screening test, and be willing to submit to, and pass, random drug/alcohol testing thereafter.

American Asphalt offers a comprehensive benefits package including, but not limited to the following: Medical, Dental and Vision insurances with low employee deductibles; Free Tele-Medicine for all employees and dependents; Low-cost prescription drug plans; 401K Retirement Plan with generous company match; Company-paid Life insurance; Paid holidays, vacation and sick time; Health and Wellness Program, and more!

Apply Today!

For consideration, please mail/fax/email your resume, along with a cover letter stating your desired position, to:

American Asphalt Paving Co.

Attn: Human Resources

500 Chase Road

Shavertown, PA 18708

Fax: (570) 696-3486

Or reply to really job posting.

*Be sure to include your phone number!

Employment applications may also be filled out on-site at American Asphalt Paving Co. between the hours of 8:00 AM and 5:00 PM, Monday - Friday.

American Asphalt Paving Co. is a 4th generation, family-owned business headquartered in Shavertown, PA. Our specialty is full site work and paving for PennDOT, as well as municipal and commercial customers. We have been serving 8 counties in Northeastern PA since 1951 with quality workmanship and materials. We operate two quarries and two asphalt plants in Luzerne County.

*E.O.E.* Veterans are encouraged to apply.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person