ABOUT AACOM 

The American Association of Colleges of Osteopathic Medicine, also known as AACOM, was founded in 1898 to lend support and assistance to the nation's osteopathic medical schools, and to serve as a unifying voice for osteopathic medical education. The association is guided by its Board of Deans of member colleges of osteopathic medicine, and various other member councils and committees. AACOM represents and advances the continuum of medical education by: 

• Supporting our member institutions as they educate the future physician workforce 

• Increasing awareness of osteopathic medical education and osteopathic medicine 

• Promoting excellence in medical education, policy, research, and service 

• Fostering innovation and quality throughout medical education 

Position Summary 

The role of Program Associate will be responsible for supporting the GME Initiatives department at the American Association of Colleges of Osteopathic Medicine (AACOM) and will be critical to AACOM’s efforts in advancing graduate medical education (GME). This role will report to the Program Manager, GME Initiatives.

Essential Duties and Responsibilities

• Support the GME team in developing, implementing, and evaluating programs and initiatives
• Supports the day-to-day operations and administration for national, state, or regional focused programs, initiatives, and groups
• Lead the coordination of task forces, workgroups, planning and executing events
• Build and maintain relationships with national, state, and regional partners and manage vendors as needed
• Manage meeting logistics, agenda, and minutes; and preparing materials; and coordinating regular updates (email, phone and/or in person) to ensure alignment of activities
• Support the coordination of membership programs, including professional development and special interest groups
• Develop and implement strategies to attract new members, retain existing members and increase member engagement
• Analyze membership data to identify trends and opportunities for growth
• Supports the program-related research, writing and reporting
• Support evaluation of all program activities and quality improvement activities, including data entry and basic data analysis
• Support in developing, editing, and updating program informational items for internal staff, members, and partners
• Create presentations/proposals for internal and external audiences
• Ensure consulting contract deliverables are met and manages consultant budgets
• Ensures timely and accurate communication and coordination between individuals and organizations through regular communication
• Develop and curate web content, webinars, newsletters
• Assist with the collection and reporting of KPIs and impact data
• Conduct research via surveys
• Manage the scheduling and logistics for all events, including in-person and virtual meetings and webinars
• Assist in the development of budgets for events, vendor contracts
• Coordinates all logistical and promotional arrangements for program events, including reserving rooms, developing informational descriptions and event invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees. Coordinate with internal teams on events
• Maintain and regularly update program documents, files, email lists, and relevant databases
• Update the program databases, trackers, and documents to ensure documentation, lessons and impact are captured from GME initiatives
• Develop and maintain the contact list using Association Management System (AMS)
• Maintain electronic and written program-related files and documents
• Execute assigned programs/projects
• Other duties as assigned

Qualifications and Skills 

• Bachelor’s degree or equivalent experience, required.
• 3 years of work experience related to program management
• Experience managing a professional membership program
• Customer service experience
• Experience working in a remote/home-based environment
• Exceptional attention to detail and high-level organizational skills with the ability to handle and prioritize multiple tasks in a fast-paced, deadline-oriented environment
• Strong teamwork skills to effectively coordinate internally within the GME team and with other departments in the organization and external stakeholders.
• High degree of self-motivation
• Ability to maintain a customer-service mindset in all interactions and represent the organization and GME team positively
• Experience with webinar and conference calling systems such as Zoom, ReadyTalk etc.
• Experience with meetings/event planning and execution
• Ability to exercise independent judgment to accomplish tasks and resolve issues quickly and efficiently
• Very strong communication skills (both written and oral)—comfortable communicating via email, phone, and face-to-face contact
• Excellent computer skills, including proficiency in Microsoft Office suite: Word, Excel, Outlook, SharePoint
• Familiarity with data visualization tools such as Tableau
• Research skills (internet research etc.)
• Proven ability to effectively prioritize workflow with minimal supervision
• This position is primarily sedentary and is performed in a home office-like setting (remote work)
• Position requires ability to communicate effectively, and the ability to use computers, telephones, and other office equipment
• Some lifting of up to 20 pounds may occasionally be required
• Travel for the annual conference and key GME related conferences will be required
• Travel to AACOM headquarters (Bethesda, MD) for in-person GME team meetings required a few times each year
• Flexibility to attend and lead occasional evening meetings and/or webinars as needed
• To be qualified, you must have the requisite skills, experience and education for the job and must also be able to perform the essential functions of the job, with or without reasonable accommodation. The American Association of Colleges of Osteopathic Medicine provides reasonable accommodations to applicants upon request.

WHAT WE DO FOR YOU 

• Medical, Dental, and Vision Insurance 

• Company-provided life insurance, Short-Term Disability, and Long-Term Disability 

• Flexible Spending Account 

• 403(b) with a generous employer match

• 11 annual company paid holidays 

• Vacation & sick time benefits 

• Parental Leave benefits 

• And more! 

COMPENSATION AND BENEFITS 

This is a full-time position with health, dental, vacation, and 401K benefits. The salary for this position is $62,000 - $68,000 annually. 

ADDITIONAL INFORMATION 

AACOM values diversity and is committed to creating an inclusive work environment. We provide equal employment opportunity for all applicants and employees. We do not discriminate based on any legally protected class or characteristic. Employment decisions are made based on qualifications, merit, and business needs. If you need assistance or accommodation due to a disability, please let your recruiter know. 

For consideration, interested candidates should submit a cover letter and resume. Your cover letter should address your experience, qualifications and why you are interested in joining the AACOM team. Please visit: https://aacom.org/ for more information about the organization.