Who We Are: It all starts with purpose.
We are a purpose-driven nonprofit with a dynamic staff culture.
With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep!) a smile on your face. The ADA's headquarters is located just steps from Chicago's Magnificent Mile and is easily accessible by public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C., and Maryland areas!
We have been named as a Top Workplace by the Chicago Tribune in both 2019 and 2021 - come join our team!
Job Responsibilities:
The Coordinator, Administrative Services provides mid-level administrative support to departments within the Division of Administrative Services, with responsibilities primarily to be divided among the Department of Board and House Matters, Department of Officer Services and Governance related activities. This position manages activities relating to the certification and credentialing of delegates and alternate delegates of each year's annual meeting of the House of Delegates.
Must Have:

• Bachelor's degree
• Minimum of 3 years of administrative level experience; or minimum 5 years of experience in lieu of degree
• Excellent written/verbal communication and customer service skills
• Proofreading and organization skills
• Ability to multi-task
• Knowledge of preparation of business correspondence, memos, and reports
• demonstrated knowledge of Outlook to schedule meetings, arrange and follow through with meeting arrangements
• Detail oriented, manage multiple projects simultaneously, and meet hard deadlines in a fast-paced environment
• Think creatively to resolve issues
• Ability to work independently and collaboratively as a team member, interact effectively and professionally with senior management, volunteer leadership and individual members
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Travel to the Annual Meeting of the House of Delegates for up to eight days

Nice to Have:

• Good listener with an inquisitive nature, wanting to understand a process and reasons for what is done, and the confidence to offer suggestions that could improve the process
• Previous experience coordinating multiple projects and supporting multiple staff
• Familiarity with InDesign, Aptify (or similar membership software, i.e., Salesforce/Fonteva), and Trello

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Pension
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)