Hiring Manager(s)
GRIA HERNANDEZ-CURTIS
Category
Confidential (OPEIU)
Description

Job Title: Executive Administrative Assistant
Posting Number: COPU-32-28-0524-V
Department: Office of the Executive Vice President
Annual Salary: $71,574.85 (Grade 8 15%)
The AFT is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families, and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do. The AFT believes that a culturally diverse workforce advances our mission, and we strongly encourage applications from under-represented communities of workers.
Position Summary: Serves as confidential administrative assistant to the executive vice president and the assistant to the executive vice president. Requires regular interaction with AFT officers, members and staff, public officials and policymakers.
Position Responsibilities:

• Maintains the executive vice presidents and assistant to the executive vice president's daily schedule; interacts with other internal and external assistants to accommodate and coordinate a variety of schedules.
• Requests and gathers information and background information, briefing materials and talking points to support meetings, speeches and travel; keep relevant staff informed.
• Schedules meetings, conference calls and video conferences.
• Attends agenda planning meetings for executive committee and council meetings and weekly officer scheduling meetings.
• Provides support at executive committee and council meetings, AFT convention and TEACH conference.
• Leads logistical arrangements for periodic conferences and meetings, working with travel department, communicating with participants and trainers and processing all related meeting expenses and invoices for payment.
• Works with the AFT convention, meetings and travel department to arrange for flights, hotel and ground transportation.
• Assists in the development of the department budget.
• Relays phone messages as needed or forwards mail or phone calls, as appropriate, to others for handling or responds to inquiries in writing or phone independently.
• Drafts, types, or formats departmental written and electronic correspondence.
• Establishes and maintains an electronic and/or paper filing system designed for quick retrieval and accurate record keeping.
• Photocopies, faxes, and assembles materials.
• Prepares and submits expenses using AFT's on-line expense program.
• Some travel is required.

Primary Knowledge, Skills, and Abilities:

• Ability to handle sensitive matters with discretion.
• Must exhibit initiative, reliability, and the ability to work independently.
• Strong oral and written communication skills.
• Ability to effectively prioritize and manage multiple tasks.
• Must be proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Familiarity with Adobe is a plus.
• Knowledge of standard office equipment.

Secondary Knowledge, Skills, and Abilities:

• Prior work experience in a union environment or AFT is preferred.
• Must be able to acquire knowledge of the AFT's priorities, programs, policies, structure and personnel.

Application requirements: AFT is a place-based organization located in Washington, D.C.
Vaccine Requirement: AFT requires that all staff be fully vaccinated for COVID-19.
How to Apply: Applicants must submit a cover letter and resume
Position Requirements
Full-Time/Part-Time
Full-Time
Work Environment
AFT is a place-based organization located in Washington, D.C. The work is generally performed in an office environment; however, some travel is required.
Position
Close Date
Created By
Position
Confidential Executive Administrative Assistant
Close Date
Created By
PATRICIA COOK
Number of Openings
1
Exempt/Non-Exempt
Non-Exempt
Open Date
5/20/2024
Location
Headquarters, Washington, DC
About the Organization
The AFT is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do.
EOE Statement
The AFT is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do. The AFT believes that a culturally diverse workforce advances our mission and we strongly encourage applications from under-represented communities of workers.
This position is currently accepting applications.