947 Executive Assistant (Hybrid) Jobs in Chicago, IL
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American Medical Association is Hiring an Executive Assistant (Hybrid) Near Chicago, IL
We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.
We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.
We have an opportunity at our corporate offices in Chicago for a Executive Assistant on our Medical Education team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 times a month.
As a Executive Assistant, you will coordinate all major administrative operations for the Chief Academic Officer/Group Vice President’s (GVP) Office and provide general support to the CAO/GVP and other staff as assigned.
RESPONSIBILITIES: Administrative Support
- Conducts and manages executive administrative duties so that the Chief Academic Officer/GVP Office operates in a smooth and effective manner.
- Develop, implement, and maintain processes and procedures to improve the flow of information and work products.
- Manages agendas for multiple teams across the BU.
- Responsible for aspects and tasks of the BU committees.
- Coordinate projects assigned to the office and complete various assignments by specified deadlines.
- Responsible for scheduling all of the GVP’s internal and external meetings and conference calls. Manages the GVP’s calendar.
- Responsible for all of the GVP’s travel arrangements including air flights, hotel, and ground transportation.
- Manage membership and reimbursement expenses.
- Produce spreadsheets, presentations, correspondence, agendas, and reports as needed.
- Edit materials at a standard for final distribution.
- Plan and facilitate meetings with staff; compile and distribute agenda materials, and coordinate follow-up communication and actions related to meetings.
- Responsible for the process to fulfill all Board of Trustees and Executive Vice President’s correspondence for the Medical Education Group and other requests.
- Develop, implement, and maintain processes and procedures to improve the flow of information and work products.
- Coordinate projects assigned to the office and complete various assignments by specified deadlines.
- High school diploma required; Bachelor’s degree strongly preferred.
- At least 5 years experience in an administrative position required, including demonstrated exceptional administrative skills, skills in organization, multi-tasking and prioritization.
- Strong sense of confidentiality and a demonstrated ability to exercise discretion and independent judgment.
- Strong interpersonal skills.
- Excellent verbal and email communication skills
- Moderate budgeting skills needed. Experience with reimbursement management and event planning (for business unit) preferred.
- Proficiency in Microsoft Office suite of software, and ability / interest tolearn new software, required.
- Proficiency in Asana preferred
- Demonstrated ability to work in a team setting as well as independently.
- Demonstrated ability and substantial experience to perform effectively under stress and to perform effectively on concurrent multiple projects.
We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.
THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION
Job Summary
Full Time
Professional Associations
$83k-106k (estimate)
06/01/2024
06/19/2024
login.ama-assn.org
FORT DEARBORN, IL
1,000 - 3,000
1847
JAMES MADERA
$200M - $500M
Professional Associations
Related Companies
The job skills required for Executive Assistant (Hybrid) include Administrative Support, Scheduling, Presentation, Microsoft Office, Confidentiality, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant (Hybrid). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant (Hybrid). Select any job title you are interested in and start to search job requirements.
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