The American Swiss Foundation is the leading private organization dedicated to strengthening the historic friendship between the United States and Switzerland. We are looking for a highly motivated person to fill the position of Programs and Communications Manager.

Working closely with the Executive Director, you will be responsible for managing the day-to-day program coordination and communications for the Foundation. This position is well-suited to someone with large event coordination and social media experience who is interested in learning more about non-profit administration, event management, fundraising, and international affairs. This person will oversee the Program Assistant.

Responsibilities

Program Support and Coordination: The Programs and Communications Manager will support the Executive Director by managing all ASF events in the U.S. and Switzerland.

Program Responsibilities Include:

• Draft and send invitations to programs using Constant Contact and Classy in partnership with Program Assistant
• Maintain accurate guest lists of all registered attendees
• Drafting and sending personal invitations to our network and VIPs
• Draft and edit printed programs for all our events using Canva software
• Draft table designs for seated dinner events in partnership with Executive Director
• Partner with external printers to establish processes for each programs’ printed materials (programs, table place cards, name badges)
• Organize and lead virtual program series in partnership with the Executive Director

On-site Event Support Includes

1. Setting up and working registration, which includes: Distributing assembled name badges; Distributing dinner tickets (if relevant); Noting attendance
2. Coordinating gifts for speakers, preparing seated dinner assignments, coordinating w/ onsite staff (IT, room design, kitchen) at the direction of the ED

ASF Committee Support

• Attend all committee meetings for the Stratton Prize, Alumni, and Programs Committees
• Partner with committee co-chairs including debrief and preparation for meetings
• Responsible for drafting and circulating all meeting minutes
• Record and carry out all actions / do outs from meetings
• Perform other tasks as requested by committee co-chairs

Communications Responsibilities

• Coordinate a tailored communications plan (in partnership with the ED and Director of Operations and Development )
• Draft all event/program communications for review by Executive Director
• Draft and publish ASF press releases
• Draft and publish ASF talking points for programs
• Oversee special communications projects (i.e., anniversary booklets, leadership spotlights)
• Maintain and update the ASF website with special attention to updates after each event and board meeting

Qualifications

- Bachelor’s degree or higher

- Excellent writing and communication skills; native level English required

- Two to three years of experience leading people

- Five to seven of experience coordinating large events

- Two to three years of experience with social media and external communications

- Some level of experience editing videos

- Some level of graphic design desirable

- Experience with Blackbaud RE NXT, Constant Contact, Classy, Canva, Salesforce, and Perfect Table desirable

- Interest in international affairs and current events desirable

- Must be comfortable working independently

- Authorization to work in the U.S. is required