OVERVIEW

Receives general instructions from upper management concerning objectives of assignment and may consult with vendor management and procurement staff, managers, and IOT Controllers to solve specific problems or unusual circumstances.

PURPOSE OF POSITION/SUMMARY

This position is responsible to verify IOT's compliance with State purchasing rules and regulations and to support IOT vendor management activity, to ensure that the State’s true needs are met both effectively and economically.

ESSENTIAL DUTIES/RESPONSIBILITIES

•Review electronic procurement files to verify filing of required procurement documentation

•Work with agency operations and procurement staff to obtain needed procurement records

•Facilitate vendor registrations to do business with the State of Indiana

•Respond to vendor inquiries regarding payment status

•Maintain vendor data in vendor management software tool

•Performs related work as required

JOB REQUIREMENTS

•Associate’s Degree and 1 years of experience in purchasing, vendor management, and/or customer service; or a High School Diploma or High School Equivalent diploma and 3 years of experience in purchasing, vendor management, and/or customer service

•Critical thinking and analysis skills

•Ability to organize and prioritize

•Ability to generate and maintain effective communications, good working relationships and a positive image with suppliers, coworkers, and other state employees/officials by promoting courtesy, objectivity, and fairness

•Ability to assist with client relationship development, problem identification, analysis, and resolution

•Ability to facilitate meetings with department and with vendors

•Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.

SUPERVISORY RESPONSIBILITIES/DIRECT REPORTS

N/A

DIFFICULTY OF WORK

The work is broad in scope involving many complex program elements that require critical and administrative analytical abilities.

RESPONSIBILITIES

Incumbent receives general instructions from upper management concerning objectives of assignment and may consult with the Contract Manager, Procurement Manager, or Controller to solve specific problems or unusual circumstances when formalized guidelines do not apply.

PERSONAL WORK RELATIONSHIPS

Incumbent works with agency staff of professionals and clerical personnel and reports to the Controller. Incumbent works extensively with personnel in agency operations, vendors, and other state agencies along with peers within the Finance team.

PHYSICAL EFFORT

None greater than normal

WORKING CONDITIONS

Office Setting