1119 Academic Program Assistant Jobs in Washington, DC
American University is Hiring an Academic Program Assistant Near Washington, DC
DepartmentSchool of Communication
Time TypeFull time
Work ModalityHybrid 01 (On Campus 3-4 Days/Week)
UnionSEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
Summary/ObjectiveJob Description:This position provides support for School of Communication (SOC) academic divisions and associated programs within the school. The Academic Program Assistant supports SOC division directors with faculty teaching assignments, division budgets and requisitions (e.g. for events, travel, supplies, reimbursements, etc.), and division meetings and events. The incumbent supports the development and maintenance of SOC schedule of classes in accordance with curriculum needs and works with the Assistant Dean, Division Directors and advisors to manage course enrollments, additions, and cancellations. The incumbent processes adjunct faculty appointments ensuring union compliance, manages the onboarding of new adjuncts, and serves as a primary point of contact for them. This position reports to the Assistant Dean for Undergraduate Academic Services.
Essential FunctionsAcademic Division Support: Provides overall administrative support for assigned divisions and program directors and is central contact for assigned divisions’ faculty. Maintains budget spreadsheets for each division, uses a purchasing card to order items for the divisions, tracking faculty travel and events, as well as processing division discretionary expenditures and reimbursements. Updates electronic files of all division syllabi. Organizes file of potential adjuncts and advises adjunct faculty on academic processes (book orders, grading, etc.) Coordinates and presents at adjunct orientation. Assists with student and faculty award distribution.
Schedule of Classes & Curricular Issues: Works with division/program directors, Assistant Dean for Undergraduate Academic Services, the Office of Student and Academic Affairs staff and Graduate Programs staff, to develop and maintain SOC Schedule of Classes for the Registrar’s Office in compliance with University policies and regulations, ensuring maximized space utilization. Works with SOC Budget unit to ensure accurate financial information related to the schedule of classes. Works with SOC Budget unit on division tuition and fees forms. Works with the SOC technology team to ensure that academic technology needs are met for all courses. Collects and analyzes data related to student enrollments and curriculum changes to inform course offerings in consultation with the Assistant Dean.
Meeting/Event Planning and Execution: Works with assigned divisions/program directors to coordinate meeting schedules, record minutes, and gather/distribute materials as needed. Coordinates division priority special events and may provide some support with other faculty-related events in consultation with the supervisor.
Other Duties as Assigned: Performs other duties, as assigned, as member of academic affairs team, which may include front desk coverage in the OSAA and throughout SOC
Required Education And Experience
- Bachelor's degree
- 1-3 years of relevant experience
- Background or interest in communication field desirable. Must demonstrate: superior writing ability and oral communication skills; strong multitasking and time management skills with keen attention to detail; excellent computer skills, including extensive experience with spreadsheets, and databases; strong customer-oriented focus. The ability to maintain confidentiality is essential. Must be able to work with minimal supervision and as a member of a collaborative team in an environment of accountability. Ability to work within deadlines is required.
- Bachelor's degree
- 2-4 years of relevant experience
- Familiarity with learning management software, MicroStrategy, Colleague, strong basic math skills are preferred and experience with budgeting is desirable.
- Full-time, non-exempt, 35 hours/week
- $23.11/hour ($42,060/year)
BenefitsAU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
Contact UsFor more information or assistance with the American University careers site, email theworkline@american.edu.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Job Summary
Full Time
Colleges & Universities
$48k-59k (estimate)
02/15/2024
07/20/2024
american.edu
WASHINGTON, DC
1,000 - 3,000
1893
Private
CORNELIUS KERWIN
$500M - $1B
Colleges & Universities
Related Companies
About American University
AU is an educational institution that offers degree programs in humanities, arts, engineering, health science and business administration.
The job skills required for Academic Program Assistant include Administrative Support, Time Management, Confidentiality, Purchasing, Organizing, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Academic Program Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Academic Program Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Academic Program Assistant positions, which can be used as a reference in future career path planning. As an Academic Program Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Academic Program Assistant. You can explore the career advancement for an Academic Program Assistant below and select your interested title to get hiring information.
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