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Khan Institute

Time Type:

Full timeHybrid 02 (On Campus 2 days/Week)SEIU Local 500 - Provost & Enrollment DivisionThis position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Summary:

The Administrative Coordinator for the Khan Institute will be responsible for supporting and maintaining a high level of quality customer support and overall project management for the staff of the Institute. The incumbent manages the daily administrative and service functions in support of the office. As the first person faculty, students, staff, and visitors encounter when they visit or contact the office, the administrative coordinator handles a variety of written verbal queries, processes paperwork associated with research development and administration, support plans an array of Institute events and initiatives, and assists the Vice Provost for Research & Innovation and the Managing Director with a range of tasks, including overall program management, events management, and provides front line information reconnaissance. The Administrative Coordinator ensures the smooth running of the Institute; provides support to the VPRI and Managing Director by managing a variety of projects and helps to communicate research initiatives to the internal AU community and external stakeholders.

Essential Functions:

1.) Administration

• Schedule all department events and meetings, including room and/or venue reservations, catering, advertising and preparation of materials for department events.

• Manages the daily operations of the Office, Provides executive and administrative support to the Vice Provost for Research (VPR) and Managing Director in an effort to ensure timely and effective communications between the team and internal department constituencies, major administrative departments, other campus units and the public.

• Assist with the copier(s), open and close the office as needed and receive and sort mail.

• Assist the VPR and Managing Director in active problem solving and proposes resolutions to concerns based on a thorough understanding of university strategic goals.

2.) Project Management

• Provide support to the Institute staff through the coordination of projects including research opportunities, office initiatives, research support grants to faculty and students, support for the management of reports from consultants and other VPRI projects.

3.) Operations

• Oversees the daily administrative matters of the Institute and projects by staff.

• The incumbent is responsible for updating and maintaining the Institute’s website.

4.) Special Projects

• Assists the Managing Director with special projects and programs

Salary Range:

• $55,000-$66,000 annually.

Position Type/Expected Hours of Work:

• Full-Time.

• 35 hours per week.

Required Education and Experience:

• Bachelor's degree or equivalent. 

• 1-3 years of relevant experience.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.

• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.