Role: Administrative Assistant

Hillsboro, OR

6 Moths Assignment

Description:

Hybrid role, working onsite up to 4 days a week. Must be willing to work onsite, not remote. not looking for candidates looking to relocate, must be within the OR area.

The IP Engineering Group (IPG) is looking for a highly motivated Administrative Assistant to provide professional administrative support for the Senior Director of IO Technologies IP portfolio within the IMSG Group (IMSG). This role requires managing complex assignments that are performed within broadly defined parameters aligning to the corporate strategic objectives. We value open communication and teamwork and encourage innovation, engagement, inclusion, and diversity. This role would provide high-level administrative support and represent the director to internal and external communities.

A strong candidate would demonstrate deep knowledge of Intel's people, processes, and systems, expertise in decision-making for complex problems, and an ability to meet deadlines and manage priorities in a shifting environment with minimal oversight.

Strong interpersonal skills are a must.

Supporting up to 3 different time zones ; Malaysia, India and US and working with other Admins across locations.

Support of up to 300, but 2-3 direct reports.

Responsibilities include:

• Work both independently and as part of a diverse and close-working team, executive-level setting requiring initiative, flexibility, sound judgment, and the prioritization of multiple demands
• Perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Increased decision making for complex problems and utilizing critical thinking and creative problem solving
• Work with a global diverse team and with all levels of the organization and collaborate across business units (BU) to maintain critical logistical needs
• Organize and manage complex calendar schedule for manager
• Maintain senior director's agenda and assist in planning appointments and internal meetings
• Make travel arrangements especially international and prepare corresponding expense reports
• Provides support for departmental/quarterly events and recognition
• Exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff, customers is required
• Coordinating complex calendar schedule(s) for the manager, including logistics and payment for meetings, events, and travel
• Receiving, interpreting, and evaluating the level of significance of information requests, taking appropriate responsive action, and determining when the executive or other staff should be notified or involved.
• Keeping abreast with all organizational changes and business developments. The admin must anticipate the business needs of the leadership team/admin team and proactively formulate and evaluate solutions and/or recommendations to facilitate meeting deadlines and achieving goals.
• Supporting the greater organization through departmental events and recognitions.
• Site planning and space allocation for IMSG teams.
• Close collaboration and leadership with the IPG administrative team, technical assistants, Human Resources, Finance, and other organizational partners.
• Planning and coordinating administrative procedures and devising ways to streamline processes.
• Finally, you must use discretion and judgment to ensure applicable private/proprietary business information, data, transactions, and correspondences maintain confidentiality and sound judgment.

A successful candidate will demonstrate:

• Strong and proficient in Microsoft Office, including Outlook, Teams Word for both laptop and Mac
• Deep knowledge and understanding of business unit goals and priorities
• Strong interpersonal skills, diplomacy, and accuracy to meet deadlines in a fast-paced environment
• Strong organization, written and verbal communications skills
• Interpersonal skills and comprehensive knowledge of Intel administrative policies and procedures
• Willingness to manage competing priorities and work flexibly in a fast-paced environment
• In-depth understanding of office management procedures and departmental and legal policies
• Willingness to take the initiative and problem-solving skills
• Familiarity of Intel specific tools, My Travel, Workday, Purchasing Services, My Learning, My Expenses, etc.
• Willingness to learn and grow with the company- Can-do attitude and willingness to look at current processes inside of division with a keen eye to improve
• Expert organizational, multitasking, and motivational skills
• Motivation to take on additional projects and solve problem.
• Must have exp with TEAMS

Job Type: Contract

Salary: $25.00 - $30.00 per hour

Schedule:

• 8 hour shift
• Day shift

Work Location: One location