Please send resume should you be interested in the following Legal Secretary position located in Chicago, IL. This is a full-time, direct-hire position with a salary between 80-90K plus awesome benefits and bonus. If you’re not interested, please pass along to your colleagues as we do pay referral fees.

Title: Legal Secretary

Location: Chicago

Salary: $80-90K

Eligible for OT: YES

Hybrid: 3 days onsite / 2 days remote

Bachelor degree required: NO

Paralegal Certificate: HIGHLY Preferred

Work Week Hours: 35

Daily Hours: 9am-5pm

Interview Process: Test (3 parts: Typing, Microsoft Word, Spelling and Grammar), 2 virtual interviews and final onsite

Job Description:

The Legal Secretary assists attorneys and paralegals by providing top-notch client service and managing a range of administrative duties. These responsibilities include document processing and editing, preparing financial transaction paperwork, and formatting legal documents for court filings. The role also involves organizing complex travel arrangements, handling new business intake, preparing and submitting attorney expenses, and entering attorney time entries. Additional tasks include managing detailed client billing, responding to client inquiries by phone and email, scheduling meetings and conferences, coordinating calendars, and overseeing incoming mail, faxes, and emails. The Legal Secretary also maintains and updates client files and performs various other tasks as needed.

As a Legal Secretary, your duties will include but not be limited to:

• Prepare and revise, format and finalize a wide variety of legal documents
• Assist attorneys with frequent and voluminous new client applications and conflict checks
• Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
• Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare high volume of client billings and receivables to meet client billing format and reporting requirements
• Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs