Overview
We are seeking a detail-oriented Accounts Receivable Clerk to join our team. This position involves advanced clerical work focused on accounts receivable and payroll. The Accounts Receivable Clerk reports to the Accounting Manager or their designee and is responsible for providing financial, administrative, and clerical services. This role includes processing and monitoring incoming payments and receivables, as well as preparing and overseeing the payroll system. Providing these services promptly and accurately on a daily basis ensures the company's finances are up-to-date, staff are paid in a timely and appropriate manner, and customer accounts are managed effectively.

Essential Job Functions

• Processing accounts receivable transactions to maintain accurate and up-to-date financial records.
• Receive and verify customer payments and apply them to the appropriate accounts.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Verify that transactions comply with financial policies and procedures.
• Manage customer accounts by monitoring payment due dates and following up on overdue payments.
• Verify customer accounts by reconciling monthly statements and related transactions.
• Prepare and send invoices to customers, ensuring timely billing and accurate record-keeping.
• Process backup reports after data entry; record payments and prepare deposit slips.
• Scan and attach supporting documentation to customer accounts.
• Update job knowledge by participating in educational opportunities.
• Maintain updated customer files and ensure accurate reporting of receivables.
• Complete payroll functions to ensure staff are paid in an accurate and timely manner.
• Process paperwork for new employees and enter employee information into the payroll system.
• Establish and maintain confidential employee files.
• Process employee forms, including W-2s, W-4s, and insurance enrollments.
• Analyze time sheets, work charts, and payroll data to identify and correct discrepancies, ensuring accurate pay calculations and deductions.
• Enter payroll information into the system, generate and transmit ACH files, and distribute paychecks and corresponding stubs to employees.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Provide administrative support to ensure effective and efficient office operations.
• Maintain a filing system for all financial documents; ensure the confidentiality and security of all financial and employee files.
• Maintain or destroy records according to current records retention laws.
• Adhere to current unclaimed property reporting standards.
• Perform other related duties as required.

Must Have current QuickBooks Online experience.

Education, Training and Experience:

High school diploma or GED required. Minimum of five years of full-time experience in payroll, accounts receivable, and data processing. Proficient in using computer-based payroll and accounting software. Strong typing skills, 10-key proficiency, and computer literacy are essential.

Join our team as an Accounts Receivable Clerk to contribute to the financial health of our organization while enhancing your skills in a dynamic work environment.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Experience:

• Accounting: 5 years (Required)
• Microsoft Excel: 5 years (Required)

Ability to Commute:

• San Antonio, TX 78257 (Required)

Ability to Relocate:

• San Antonio, TX 78257: Relocate before starting work (Required)

Work Location: In person