Job Title: Executive Director

Reports to: AFRP Board of Directors

Full-time salaried, occasional weekends and evening events

Compensation: $80,000-$95,000 per year commensurate with experience

Summary:

AFRP is a non-profit 501c3 limited admission foster-based animal rescue with a strong focus to help the most vulnerable community companion animals, combat the overpopulation crisis through focused spay and neuter, and provide animal specific programs to aid our local community.

The Executive Director is responsible for the successful leadership and management of the organization and implementing the strategic direction set forth by the Board of Directors. The role encompasses responsibility for developing and implementing policies, strategizing, organizational growth, and oversees day-to-day management of the organization. The Executive Director serves as an inspiring and engaging face of the organization to the community, advocating for and advancing the organizational mission.

Duties of the Executive Director include, but are not limited to:

Executive Director Job Responsibilities/Duties:

● Supervise and partner with Operations Manager to oversee all facets of day-to-day

operations of the organization; including the AFRP clinic, Treasure Shop, AFRP headquarters, and satellite locations.

● Work with the Board to raise funds (donor development, direct mail, grant writing,

special events, marketing, social media & campaign emails, etc.).

● Write/send thank you letters and place phone calls to donors, partners, etc.

● Work with the Board to prepare and manage the annual budget

● Oversee staff recruitment.

● Serve as chief liaison with other community organizations and key constituent

groups.

● Attend all Board meetings.

● Provide reports to the Board and execute board policies.

● Maintain a positive relationship and open communication with the Board of

Directors; inform them of internal and external issues and activities that affect the

organization.

● Oversee all communications including annual reports, direct mail letters, brochures,

fliers, special event materials, etc.

● Ensure the effective and efficient use of the electronic database to guide

communication with donors.

● Ensure all state and local regulations and laws are implemented and followed throughout the organization; including maintaining official records and documents.

● Oversee the implementation of human resource policies and procedures as found

in the AFRP handbook.

● Analyze organizational performance and share performance metrics with the Board

of Directors; develop targeted and measurable plans for improvement when

necessary.

● Work with the board in preparing the annual budget, ensuring that the organization

operates within budget guidelines.

● Work with the accounting firm pm annual review/audit and 990 tax preparation,

1099 forms.

● Assist in euthanasia decisions with the staff veterinarian and key staff as needed.

● Partner with Operations Manager and/or clinic staff to contact outside medical services including emergency care, consult with staff veterinarian to determine treatment.

● On-call 24/7 for foster emergencies and late-night consultations with ER

veterinarians.

● Assist with recruiting and onboarding new board members.

● Oversee annual calendar.

● Renew Registration for Charitable Trusts with the Attorney General annually.

● Register for Raffles annually and file a raffle report with the Attorney General.

● Work with the board treasurer to ensure that compliant and accurate bookkeeping

and accounting procedures are followed.

● Approve and monitor expenditures, maintain and process payroll.

● Work with the board to oversee the organization's investments and to ensure that

the amount of risk and growth potential are balanced and conservative for the

well-being of the organization.

● Prepare financial and statistical reports for Board of Directors meetings.

● Other duties as assigned by the board of directors.

KEY AREAS OF RESPONSIBILITY:

• Leadership and Management: Lead and motivate the staff and volunteers in the implementation of the strategic plan, goals, and overall mission of AFRP. Oversee staff recruitment, inclusive hiring practices, training, and performance evaluations.

• Community Relationships: Build and maintain relationships with donors, volunteers, business sponsors, foundations, community groups, rescue organizations, local government officials, and media sponsors.

• Communication: Ensure transparent and positive communication related to external relationships, social media, web presence, Board of Directors, Board Committees, and staff.

• Financial Management: Ensure effective management of the annual operating budget and be accountable for budget expenditures.

• Fund Development: In coordination with the Board of Directors, develop and implement short- and long-term fundraising strategies and plans to support the organization’s needs.

• Advocacy: Serve as the spokesperson for AFRP, educating the public and advocating for the mission of AFRP.

• Strategy: Work closely with the Board of Directors to develop a shared vision for the future of the organization, building understanding around the current mission and help develop appropriate goals and strategies to advance the mission of AFRP.

• Administration: Provide administration and guidance for all organizational programs and activities and staff responsible for them including all programs, financial management, fundraising, community, and public relations, animal advocacy, and human resources.

Executive Director Qualifications / Skills:

• Bachelor’s or Associate’s degree in nonprofit management, business administration, or a related discipline, or equivalent 3-5 year’s work experience.

• Passion for animal welfare; current working knowledge of companion animal care and adoption issues is a plus.

• Experience with strategic and operational planning.

• Excellent verbal and written communication skills, as well as strong public speaking skills.

• Ability to set clear priorities, delegate and guide investment in people and systems; keen analytic, organization and problem-solving skills, which support and enable sound decision making.

• Strong motivational skills, management skills and interpersonal skills, with the ability to provide staff and community leadership.

• Strong commitment to the professional development of staff and a successful track record of recruiting and retaining a diverse team. Ability to encourage staff to share ideas and take appropriate initiative.

• Ability to be flexible and able to adapt to immediate or unforeseen challenges.

• Proficiency in the use of computers, particularly E-mail, the Internet, Google Business; QuickBooks experience is a plus. Ability to learn other databases used by the organization.

• Valid CA Driver's license; ability to travel to Pacific Grove, CA for on-site work.

We offer competitive compensation commensurate with experience.

Please submit your resume and cover letter detailing your relevant experience and qualifications.

Job Type: Full-time

Pay: $80,000.00 - $95,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Pacific Grove, CA (Required)

Ability to Relocate:

• Pacific Grove, CA: Relocate before starting work (Required)

Work Location: In person