3 Specialist Support: Food & Nutrition Services Jobs in Annapolis, MD
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Specialist Support: Food & Nutrition Services
$43k-54k (estimate)
Full Time | Elementary & Secondary Education
4 Days Ago
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Anne Arundel County Public Schools is Hiring a Specialist Support: Food & Nutrition Services Near Annapolis, MD
Position SummaryTitle CodeSpecialist Support: Food & Nutrition Services
Job SummaryPerforms professional level work overseeing assigned areas to support Food Services administrative areas of Federal and State compliance, recruitment, procurement and/or meal benefit services. Assists the Supervisor of Food & Nutrition Services to ensure smooth administrative operation of the department.
Essential Duties/Responsibilities
Education
Physical Demands
ORGANIZATIONDivision: Operations Business Unit: Food & Nutrition Services Department: Negotiated Agreement: N/A
HR JOB INFORMATIONUnit: V Days Worked: 260 FLSA Exemption Status: Exempt Grade: PG12 Click HERE to view salary scale. Scroll down to locate (Unit 5 - Professional Staff). Essential Job: Months Worked: 12 Hours Worked: 8 Job Family: Food and Nutrition Services (FNS) Sub-Function: Food Servers
VR# 23419
Job SummaryPerforms professional level work overseeing assigned areas to support Food Services administrative areas of Federal and State compliance, recruitment, procurement and/or meal benefit services. Assists the Supervisor of Food & Nutrition Services to ensure smooth administrative operation of the department.
Essential Duties/Responsibilities
- Administrative Services: ? Recruits new employees; arranges for job fairs, ads and other means of recruiting employees. Screens all potential employees and ? schedules new employee processing. ? Participates in the distribution, receipt, dissemination and filing of annual performance ratings for classified employees. ? Compiles necessary employee data from personnel files; works closely with Human Resources Specialist. ? Responsible for processing payroll records for the division. ? Assists in planning, coordinating and controlling the purchasing activities for the department. ? Manages and coordinates major and minor request work orders. Works closely with Maintenance Division to ensure timely work frames. ? Receives and processes health inspection reports from cafeterias. Works with Maintenance and vendors to correct any violations and monitors progress; maintains file of violations and corrections for MSDE review. ? Assists in user support for point of service (POS) system; logs problems, repair orders and service. ? Manages property control records for cafeterias by updating property control on all moves of equipment; works with Logistics on moves, storage and disposal of equipment. ? Performs research and special projects directed by the Supervisor of Food and Nutrition Services. ? Oversees all office space design activities including reconfiguring office space and ordering equipment and supplies. ? Researches and prepares specifications for equipment; obtains quotes in accordance with purchasing guidelines; evaluates new ? products and equipment and provides feedback to Supervisor and vendors. Enters purchase orders. ? Establishes and maintains subject matter files, records, list or other bookkeeping and file maintenance system. Exercises initiative in establishing or revising such records or files to meet future needs. ? Develops and implements procedures for systematic retention, protection, retrieval, transfer and disposal of records. Implements and maintains separate offsite storage for vital records. ? Interprets and orally conveys messages, instructions, procedures, or practices from the supervisor, acting with tact and discretion. ? Provides training as necessary for administrative functions performed. ? Maintains Professional Standard hours for all employees ensuring compliance with Federal and State requirements. ? Creates, composes, and types confidential correspondence for the Supervisor and the Food and Nutrition Office. ? Prepares agendas for staff meetings and county lead Wellness Council. May attend staff meetings and conferences. Prepares minutes as required. Maintains Supervisor's calendar appointments. Makes necessary travel arrangements, including all registration for staff. ? Creates, composes and maintains confidential records/files such as correspondence, evaluations, reclassifications, budget drafts, labor negotiations documents, or related material. ? Ensures confidentiality and security of employee and/or student personal information. ? Establishes and maintains subject matter files, records, lists, or other bookkeeping and file maintenance systems. Exercises initiative in establishing or revising such records or files to meet future needs. ? Develops and implements procedures for systematic retention, protection, retrieval, transfer and disposal of records. Implements and maintains separate offsite storage for vital records. ? Interprets and orally conveys messages, instructions, procedures, or practices from the supervisor, acting with tact and discretion. ? Provides training as necessary for administrative functions performed. ? Attends seminars and in-service meetings offered for improvement in communication and methods.
- Federal and State Regulatory Services: ? As designee, administers budget process including gathering and compiling data, preparing budget documents, communicating with and supporting the Office, and monitoring and tracking expenditures. Prepares analyses and projections of expenditures. ? Manages all documentation and implementation pertaining to all federal child nutrition programs. Plans, coordinates and compiles state and county documentation to secure compliance in programming. Administers, records and maintains all division documentation to secure compliance in programming. Administers, records and maintains all division documentation to secure effective and efficient operations. ? Prepares complex reports containing charts and graphs for the Board; coordinates the production of materials for the Board and other documents for distribution, as needed. Maintain division internet and intranet sites to include AACPS Wellness Website. ? Utilizes technology such as the Human Resources Information system, financial data system and student data system, Microsoft Office Suite, Horizon Software, website applications and desktop publishing to support the varied activities and programs of the division.
- Meal Benefit Services: ? Gathers, reviews, approves/denies, files Meal Benefit Applications. ? Initiates and completes the process for qualified children to receive free meals through direct certification of income as verified by Social Services. ? Establishes, maintains, evaluates, and improves division’s administrative record keeping systems for the Meal ? Benefit Approval Process for free and reduced-price meals. ? Ensures that record keeping systems for the Meal Benefit Application are in compliance with state/federal regulation and Board policy procedure. ? Plans, executes, and evaluates verification of income process for free and reduced-price meals. ? Trains division’s support staff, plans and assigns work, addresses concerns, and resolves problems. ? Provides necessary written and verbal communication to Parent/Guardian and school staff. ? Serves as a liaison with the Division of Technology and Information Systems regarding automated record keeping systems. ? Serves as a liaison with software vendor for software revisions. Coordinates changes with Division of Technology. ? Serves as a liaison with the Homeless Coordinator, International Student Office, School Principals, and the Title One Coordinator. ? Establishes uniform correspondence style practices and procedures.
- Procurement Services: ? Develops and updates specifications for all food and paper supplies; assists in preparing food and paper bids in accordance with Purchasing guidelines. ? Meets with vendors to preview, evaluate and test new products. Participates in product testing with other Food Service staff and school- based staff. Provides feedback to vendors and the Supervisor of Food & Nutrition Services. Maintains product evaluation files as a resource for product information. ? Coordinates the government (USDA) commodity program. Supervises distribution of commodity product to ensure compliance with procedures of quality of product; reconciles federal and state report with inventory system. ? Meets with Area Specialist, managers, vendors, Purchasing office, MSDE and Health Department. ? Prepares and administers the food service DOD program including control of expenditures in accordance with established financial specifications. ? Assists with monthly menus to optimize rotation of commodity foods. ? Coordinates ordering and receipt of food supplies with vendors and schools. ? Contacts vendors regarding inferior or damaged products. Arranges for refunds or exchanges. Maintains files on vendor complaints. ? Compiles on a daily basis food orders to submit to vendors for weekly and monthly delivery to designated sites. Processes for accuracy and enters into database. ? Prepares purchase orders, maintains financial records, and receives deliveries
- Performs other related duties as assigned within the same classification or lower.
Education
- Bachelor's Degree in food service, accounting, business or related field of education from a regionally accredited college or university required;
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
- Two (2) years professional experience in a related functional area, preferably in a food service environment required;
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
- Knowledge of accounting, Federal and State Regulations as they pertain to school food programs and purchasing principals.
- Ability to exercise good judgement and initiative for the timely execution of delegated administrative responsibilities.
- Ability to communicate tactfully and effectively with Anne Arundel County Schools’ Principals and office staff, Parents/Guardians of AACPS children and Anne Arundel County agencies such as Social Services.
- Demonstrate ability to effectively work and communicate with diverse populations.
- Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred).
- Hold or be eligible for Sanitation Certificate issued by National Restaurant Association required.
- Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and
- Daily access to reliable transportation.
- Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
- Personal Vehicle
- N/A
Physical Demands
- Standing: under 1/3 percent of the time
- Walking: under 1/3 percent of the time
- Sitting: over 2/3 percent of the time
- Keyboarding: between 1/3 and 2/3 percent of the time
- Talking: between 1/3 and 2/3 percent of the time
- Hearing: between 1/3 and 2/3 percent of the time
- Driving: under 1/3 percent of the time
- As required by the duties and responsibilities of the position.
- No special vision requirements
- Office, school or similar indoor environment: over 2/3 percent of the time
- Moderate: between 1/3 and 2/3 percent of the time
- None:
- 10% weekly day travel within the county to schools.
ORGANIZATIONDivision: Operations Business Unit: Food & Nutrition Services Department: Negotiated Agreement: N/A
HR JOB INFORMATIONUnit: V Days Worked: 260 FLSA Exemption Status: Exempt Grade: PG12 Click HERE to view salary scale. Scroll down to locate (Unit 5 - Professional Staff). Essential Job: Months Worked: 12 Hours Worked: 8 Job Family: Food and Nutrition Services (FNS) Sub-Function: Food Servers
VR# 23419
Job Summary
JOB TYPE
Full Time
INDUSTRY
Elementary & Secondary Education
SALARY
$43k-54k (estimate)
POST DATE
06/24/2024
EXPIRATION DATE
06/26/2024
WEBSITE
aacps.org
HEADQUARTERS
ANNAPOLIS, MD
SIZE
7,500 - 15,000
FOUNDED
2012
TYPE
NGO/NPO/NFP/Organization/Association
CEO
GEORGE ARLOTTO
REVENUE
$1B - $3B
INDUSTRY
Elementary & Secondary Education
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