Job Objective:

The Disaster Preparedness Coordinator will assist the Director of Emergency Management, Environment Of Care, Safety Officer in all emergency management and Environment of Care related duties. Will interface with hospital staff and management, as well as Hospital Preparedness Program (HPP) Grant Program participants and local city Emergency Management Program representatives. Must be able to travel to HPP Grant/Disaster Resource Center (DRC) meetings.

Duties and Responsibilities:

• Attend HPP Grant/DRC meetings as needed.
• Assist with completion of annual Hazard Vulnerability Analysis as well as the annual updates to the Emergency Management Plan.
• Attend Environment of Care Committee meetings, Emergency Management Committee meetings and conduct disaster program/safety rounds.
• Conduct decontamination training as well as safety in-services for emergency management programs, including monthly exercises, schedule new member training/competency, decontamination trailer maintenance, equipment/supply inventory maintenance, storage and upkeep, recruiting members including Hospital Emergency Response Training (HERT) certifications with Federal Emergency Management Agency (FEMA).
• Assist in chemical and Safety Data Sheet audits to maintain current inventory.
• Assist with preparation for The Joint Commission and Los Angeles county Emergency Medical Services agency Emergency Management surveys and other regulatory agency requirements pertaining to the department
• Conduct inventory of disaster program, equipment and supplies, including inventory, maintenance, routine, physical checks, monthly Powered Air Purifying Respirator (PAPR) maintenance, resource management with Materials Management to rotate cache, coordination with Facilities, IT, Security, Engineering to grant/control access.
• Participate in hospital, HPP Grant, and statewide drills, including the necessary, physical prep work, acting as additional evaluator when needed, and scribe during hot wash, documenting overall flow of drills/exercise with timestamps.
• Assist with managing the Disaster, Trauma/Burn Surge inventory; coordinating with Central Supply for the rotation of items to avoid expiration.
• Report into the hospital during real events and assist with setting up the Hospital Command Center, complete After Action reports.
• Participate in the local city Emergency Management meetings.
• Assist with Business Continuity plans.

Non-Essential Duties:

• Take notes during meetings to develop minutes.
• Compile and maintain physical hardcopy binders.
• Perform related duties as assigned.

Knowledge, Skills and Abilities:

Knowledge

• Mass casualty, triage, ICS 100, 200 and 700.
• CMS/Joint Commission standards relating to Environmental of Care and Emergency Management familiarity with HAZMAT gear and HAZWOPER standards of Emergency Management

Skills

• Familiarity with hospital incident command system.
• Exhibits presentation skills with large and small audiences.
• Proper communication skills to assure correct recordkeeping.
• Microsoft Office proficient.

Abilities

• To operate successfully, constantly changing, fast-paced environment.
• To complete multiple task in a tiny accurate manner.
• To operate motor vehicles in the course of employment.
• To adhere and follow hospital safety.

AVMC Values: All AVMC employees will effectively demonstrate these values:

• Patients Come First – We listen actively and communicate with our patients and families, placing safety as a top priority.
• Accountability & Ownership – We fully complete tasks, are transparent, effectively communicate, and recognize that what we do reflects on us.
• Teamwork – We build trusting relationships, promote a sense of community, and are respectful of everyone. Success is about the whole team.
• Integrity & Honesty – We tell the truth at all times, speak up when something is wrong, and do the right thing when no one is looking.
• Excellence – We take pride in our work, are goal-oriented, and on a never-ending quest for top tier quality.
• Initiative & Innovation – Our can-do attitudes, creativity, and resourcefulness empower us to improve the patient’s experience, solve our own problems, make timely decisions, and look for opportunities to add value.
• Tenderness & Compassion – We have genuine empathy, show kindness, and encourage and advocate for each other.

Education and Experience:

Education

• High School Graduate or equivalent required.

Experience

• One year hospital experience, Emergency Management and Disaster Preparedness, Decontamination Team experience.

Required Licensure and/or Certifications:

• FEMA HERT Certification preferred.

AVMC Conduct/Compliance Expectations:

• Ability to adhere with AVMC Attendance and Punctuality Policy.
• Ability to adhere with AVMC Leaves of Absence Policy.
• Ability to adhere with AVMC Paid Time-Off (PTO) Policy.
• Ability to adhere to the department dress code.
• Ability to organize work and establish priorities.
• Ability to expand on own initiative in performance of duties.
• Skill and ability to follow the telephone etiquette/standards.
• Ability to function effectively under pressure and meet time parameters.
• Ability to communicate effectively while maintaining good working relationships with co-workers, managers and other hospital staff.
• Ability to adhere to the normal standards of courtesy and conduct as defined under the rules of hospitality at AVMC.
• Ability to maintain the confidentiality of patient, hospital and department information.
• Ability to adhere to safety rules and regulations.
• Safely and effectively uses all equipment necessary to carry out duties.
• Ability to interpret and function under hospital and department policies and procedures.
• Conforms to required and appropriate accreditation and regulatory requirements.
• Conforms with and supports hospital quality assurance and improvement guidelines.
• Ability to participate effectively in department and hospital staff education.
• Display a willingness to work as a team player.
• Ability to give and support the highest level of patient/customer satisfaction at all times.
• Supports and adheres to the values and mission statement established by the AVMC Board of Directors.
• Ability to demonstrate knowledge and understanding of the Compliance & Integrity Program and its established policies.
• Ability to follow the Code of Conduct.

Physical Requirements and Working Conditions:

• Work is performed in a fast-paced environment.
• Work requires frequent visits to conference/office locations within and outside the hospital.
• Must be able to use standard office equipment, sit and walk to meetings.

A detailed description of the physical requirements of this job is maintained in the Employee Health Department.

Education and Experience:

Education

• High School Graduate or equivalent required.

Experience

• One year hospital experience, Emergency Management and Disaster Preparedness, Decontamination Team experience.

Required Licensure and/or Certifications:

• FEMA HERT Certification preferred.