Office Clerk/ Administrative Clerk

Location: Waynesboro, TN

Shift: Days (8:00 AM - 4:30 PM) M-F

Job Summary:
We are seeking a detail-oriented Office Administrator with a diverse skill set encompassing administrative tasks, project coordination, and excellent computer literacy.

Responsibilities:

• Administrative Support: Provide general administrative support such as answering phones, taking messages, handling correspondence (emails, letters, packages), and managing office communications.
• Data Entry and Record Keeping: Input, update, and maintain databases, records, and files—both electronic and paper—ensuring accuracy and confidentiality.
• Scheduling and Coordination: Assist in scheduling appointments, meetings, and travel arrangements for staff and management. Coordinate logistics, including room bookings and equipment setup.
• Customer Service: Greet visitors, handle inquiries, and direct them to appropriate contacts or resources. Maintain a professional and welcoming reception area.
• Document Preparation: Draft, format, and proofread documents such as reports, memos, presentations, and spreadsheets. Distribute documents as needed.
• Financial and Bookkeeping Tasks: Process invoices, expense reports, and reimbursements. Monitor office expenditures and manage petty cash.
• Office Equipment and Supplies: Monitor and maintain office equipment, including printers, copiers, and fax machines. Order and stock office supplies as needed.
• Filing and Organization: Organize and maintain files, records, and documents systematically for easy retrieval and archiving. Ensure compliance with record management policies.
• Support for Meetings and Events: Assist in preparing meeting agendas, materials, and minutes. Arrange catering, setup rooms, and provide logistical support for events as required.
• Communication Liaison: Act as a point of contact between departments, clients, and external partners. Relay messages and ensure timely communication flow.
• Compliance and Policy Adherence: Assist in ensuring office policies, procedures, and regulations are followed. Maintain confidentiality and handle sensitive information appropriately.
• Problem Solving and Initiative: Identify inefficiencies and suggest improvements in administrative processes. Take initiative to undertake tasks beyond regular responsibilities to support team goals.
• Requirements:

Education: Graduation from an accredited college or university with a bachelor's degree.

• Minimum 5 years of experience required
• Must have knowledge of Data Entry, Emailing, Faxing, Internet, Microsoft Excel,

Printing and Copying.

• Must have Excellent Written and Verbal Communication

Job Type: Contract

Pay: $14.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Education:

• Bachelor's (Required)

Experience:

• Office Clerk/ Administrative Clerk: 5 years (Required)

Location:

• Waynesboro, TN (Required)

Ability to Relocate:

• Waynesboro, TN: Relocate before starting work (Required)

Work Location: On the road