Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting NextGen Project activities and tasks for the State Accounting Office (SAO). The project coordinator is responsible for tracking project activities and tasks for a specific business suite or multiple workstreams. This includes but is not limited to, scheduling and attending meetings, capturing, and disseminating meeting minutes, receiving project documents and compiling a summary, aiding in the development of communication material such as emails, newsletters or PowerPoint presentation, updating project schedules and RAID log.
Primary Duties & Responsibilities:
1. Coordinates, schedules, and attends project related meetings.
2. Transcribes and disseminates project meeting minutes.
3. Documents, tracks and receives project documentation and deliverables.
4. Send follow-ups as necessary to ensure project activities are completed in a timely manner.
5. Shares information and updates with project team members as relevant to project activities.
6. Documents and tracks project risks, issues, action items and decisions as part of the project management activities.
7. Assist PM in developing necessary documents, presentations or reports
8. Follow-up and track project statuses and update the project tracking system with pertinent information
9. Create project related reports from the project work breakdown structure
10. Work with PMs on documenting project scope and high-level requirements
11. Disseminate information related to project schedules.
12. Coordinate NextGen quality review and steering committee meetings. Capture notes and action items and disseminate as appropriate
13. Ensure all project related artifacts are stored in the proper location within the NextGen Project SharePoint site.
14. Assist in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project.
15. Maintain effective communication and working relationships with project team members
16. Other responsibilities added per management's discretion
Minimum Qualifications:
Bachelor's degree in a related field from an accredited college or university AND One year of IT related experience. OR Associate's degree in a related field from an accredited college or university and three years of IT related experience. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
Preferred Qualifications:
1. Prefer experience using Microsoft Project or Microsoft Project Online.
2. Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
3. Excellent written, oral and presentation skills
4. Strong organizational, analytical, and problem-solving skills
5. Ability to communicate to management, business, and technical personnel
6. Ability to work through conflict
7. An eye for detail and excellent grammar
8. Ability to multi-task
Requirements
Experience with Microsoft Project or Microsoft Project Online is highly desired.
Minimum of 2 years of experience required in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.).